Store Keeper/ Warehouse officer - Local Recruitment

Warehouse Stock Management

• Complete full count and quality check of all goods received to the warehouse.
• Complete accurate Goods Received Note (GRN) for all items received in the warehouse and report on any discrepancies or losses or quality issues immediately.  Prepare way-bills, packing-lists for each shipment.
• Ensure all stocks are appropriately stacked and labelled.
• Make a physical inventory of the stock with Field Logistic/Operations officer every 2 months.
• All forms completed accurately and timely – GRN, Stock/Bin Card, WH Ledger, Discard, Loss, Theft, Waybill, SRF, etc.
• Re-packing and labelling all shipments for onward delivery.
• Supervise loading and unloading at the warehouse; check any arrival of goods, quantity and quality.  Oversee casual labor.
• Overall maintenance of the warehouse; report any issues immediately.
• Request and track WH stocks needed for re-packing and storing – tape, labels, boxes, wrap, spray paint, etc.

Warehouse Security

• Ensure adequate security personnel complete timesheets and perform services as required.
•   Report any issues with security guards immediately.
• Complete Incident Report for any concerning events and notify Office immediately. 
•  Document any breakage or theft with photograph support.
• Ensure fire extinguishers and first aid supplies are in place and kept appropriately stocked

Warehouse Staff

• With Office and HR support ensure casual labor is appropriately hired and paid; supervise persons for loading/unloading. Ensure documentation of hours worked and payment is done according to RI standards.
• Supervise additional warehouse staff and pharmacy staff.

Communications and Reporting

• Maintain a warehouse ledger inventory for all program stocks; keep updated daily for all received and dispatched goods. 
• Provide weekly reports on the movements of stocks in/out of warehouse
• Track and report on all transport shipments in/out of warehouse.
• Ensure WBs and GRNs are documented and returned for all items received and dispatched.
• Maintain filing on site for all warehouse documentation.
• Ensure Gift in Kind items are specially marked and tracked according to same standards as program stocks. 
• Communicate regular updates on shipment tracking for receipt and facilitate shipment from warehouse to partner or intend beneficiary.
• Coordinate closely with RI Operations team on the tracking and arrival of all shipments from Procurement.

Support and cooperate with TSFP assistant to register the patients and distribute commodities.

Required minimum education

·         Degree or diploma in Pharmacy, supply chain management, economic, business or related field from recognized university or institutes.

Required minimum experience: 

·         Minimum one-year experience as a storekeeper or warehouse officer, preferably in a humanitarian or development organization.

·         Strong understanding of humanitarian principals, emergency program management and security management in high risk environments

·         English language required,

·         Flexibility, team work, creativity and strong sense of humor essential for functions in this position

·         Solid programmatic, organizational planning and technical skills, with a proven ability to work under pressure and solve problems in fast paced environments

·         Willingness to provide capacity building trainings to staff

·         Ready to work, live and travel in an intricate and strenuous environment

Other skills:

Ready to work, live and travel in an intricate and strenuous environment