CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Core Functions / Responsibilities:

1. Assist program in processing Purchase Request Forms (PRF), Stock Release Forms (SRF), payment vouchers, construction project skilled and unskilled labor timesheets, ensuring all are tracked/followed up with relevant unit and appropriately filled.
2. Support the administrative coordination of monthly PRF submission for transportation, construction project materials, labor wage payment and other regular sub office costs ensuring timely submission to logistics/finance unit
3. Maintain financial documents/files and record/maintain updated filling system easily accessible.
4. Assist in making travel arrangements of staff for field visit, processing Travel Request, and booking venues for meetings, conferences, and events.
5. Prepare and follow up on all administrative forms (Timesheets, Leave Requests, Travel Request, Road Mission Requests, Procurement Requests, and other forms) related to ESNFI/DRR project.
6. Provide clerical assistance in the recruitment process of staff and consultants. Liaise with IOM HR unit to follow up on contracts issuance or extensions, as well as maintenance of various personnel records and files are up to date, receives and send pouch for ESNFI programme and sub offices.
7. Provide clerical administrative and finance support to programmatic events, monitor budget and expenses and update budget related information.
8. Assists ESNFI Programme with random data collection in term of supply/procurement specific services or goods on needs basis.
9. Maintain regular contact with sub offices and communicate administration and financial issues to program.
10. Provides administrative and logistics support to programmatic events.
11. Provide informal translation of short documents and notes.
12. Any other related task that may be assigned by the supervisor.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Required Qualifications and Experience

Education

• Bachelor’s degree in business administration, International Studies or related field (Essential) with one year of relevant professional experience,
•  or
• High School diploma with three years of relevant professional experience

Experience

• Experience in administrative functions such as documents (financial and administrative) management and processing, filing, scheduling meetings/appointments, and communication.

• Experience working with UN agency, NGO or international organization in the related areas.
• Willingness to travel frequently to different communities within the program area.

SKILLS

• Accuracy.
• Detail oriented.

• Excellent communication skills, both verbal and written, as well as strong interpersonal and facilitation skills.
• The ability to work effectively with diverse groups of people and build partnerships is also essential.
• Proficiency in Microsoft Office and other relevant software programs

Languages

• For all applicants, fluency in English is required (oral and written).
• Fluency in the local languages (Dari and Pashto) is required. 

Note: Applications from qualified female candidates are highly encouraged to apply.

Click on the link below and then click on ‘Register and Apply’ if you are not already registered with MyCTG
Follow the steps to provide your details and register
Provide the information marked in red
Save your profile and upload copies of your qualification and CV
Once you profile is created and saved go to Vacancies tab on the right corner
Click on the vacancy that you want to apply for
Provide your current employment details, date you are available from and salary expectation
Tick the boxes and click submit
You will see your application under Application tab

https://app.tayohr.io/jobs/detail/vac-11008-project-clerk-drr-administrative-9727

Vacancy Reference NO. in website:VAC-11008

CANDIDATES MUST COMPLETE THE MS FORM INORDER FOR THEIR APPLICATION TO BE CONSIDERED FOR THIS ROLE AS WELL AS APPLY FOR THIS ROLE VIA TAYO, MS FORM CAN BE ACCESSED VIA -  https://forms.office.com/r/9UE5LGph54

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted. Please ensure that the e-mail address that you will indicate in your application is accurate. if you have any issue registering yourself, please contact form 8:00 AM up to 4:00 PM: +0093728220482