The Afghanistan Social and Legal Organization (ASLO) is an Afghan-led, national, non-profit and non-political organization established in 2013 and registered with the Ministry of Economy of Afghanistan under registration number 2852. ASLO implements humanitarian, development, recovery and resilience programmes in partnership with communities, government institutions, United Nations agencies, donors and national and international organizations across Afghanistan. For more information about ASLO, please visit our official website: www.aslo.org.af .

Position Purpose

The Treasury Cash and Banking Officer ensures the safe, accurate, timely and policy-compliant management of ASLO's cash, bank accounts, payment transactions, petty cash, advances, liquidity and treasury records. The position is a key financial-control function and must safeguard organizational and donor funds, maintain reliable daily records, support timely project implementation and immediately report discrepancies or suspected irregularities.

Key Working Relationships

The post holder works closely with the Finance and Grants Manager, finance personnel, programme and project teams, procurement, HR, administration, field offices, Internal Audit and Risk Compliance, and authorized senior management. External coordination may include banks, approved money-service providers, vendors, auditors, donors and government authorities, only within formally delegated authority.

Key Responsibilities

1 Treasury and Cash Management

·    Manage daily treasury and cash and Bank operations securely, accurately and on time in accordance with approved policies, budgets and authorization limits.

·    Maintain custody and control of cash, cheque books, banking documents, payment instruments, safe keys and other treasury records; restrict access to authorized personnel.

·    Conduct and document physical cash counts at the beginning and end of each working day and reconcile balances with cashbooks and accounting records.

·    Maintain cash within approved ceilings and by currency, project, donor and funding source where required; never keep personal or unauthorized funds in an ASLO safe.

·    Prepare daily cash-position reports and immediately report shortages, overages, counterfeit currency, unusual transactions or security concerns.

·    Cooperate fully with announced and unannounced cash counts conducted by authorized finance, management, audit or compliance personnel.

2 Banking Operations

·    Prepare authorized transfer requests, payment instructions, deposit slips, withdrawal forms, cheque requests and other banking documents.

·    Process approved deposits, withdrawals, bank transfers and cheque payments and maintain updated registers of bank accounts, cheque books, signatories and transactions.

·    Collect or download official bank statements on schedule, monitor balances and follow up rejected transfers, delayed payments, bank charges, unidentified transactions and account issues.

·    Verify changes to vendor or staff banking information through approved independent procedures before processing payment.

·    Assist with opening, updating or closing bank accounts only when formally authorized, and protect all bank-account and signatory information from unauthorized disclosure.

·    Control and document blank, cancelled, expired, damaged and unused cheques; never retain blank signed cheques.

3 Payment Processing and Documentation

·    Review every payment request for budget availability, correct coding, mathematical accuracy, eligibility, completeness and all required approvals before processing.

·    Confirm that supporting packages contain authentic and relevant evidence, including invoices, contracts, purchase orders, goods-received notes, payroll records, attendance, travel authorization and other required documents.

·    Prepare payment vouchers using the correct account, project, donor, cost centre, budget line, currency and reporting period.

·    Confirm recipient identity and verified bank details, obtain signed acknowledgement for cash payments, and mark original documents as paid to prevent duplicate payment.

·    Apply withholding taxes and other statutory deductions where required and retain evidence of calculation and payment.

·    Never process split, duplicated, altered, photocopied-only, unsupported, inadequately approved or otherwise non-compliant transactions; return or escalate them to the Finance and Grants Manager.

·    Maintain an updated payment tracker and follow up pending, rejected or returned payments until resolved.

4 Petty Cash and Advances

·    Manage petty cash within the approved ceiling and use it only for eligible, low-value and properly authorized costs.

·    Maintain an accurate petty-cash book, supporting documents, reconciliations and replenishment requests based only on verified actual expenditure.

·    Do not use petty cash for personal loans, procurement splitting, unauthorized advances or salary payments unless explicitly permitted by policy.

·    Maintain a current register of travel, programme, procurement, operational and staff advances and monitor liquidation deadlines.

·    Do not issue a new advance while a previous advance is overdue unless an authorized written exception exists.

·    Review liquidations for eligibility, accuracy and complete documentation; recover unused balances and reconcile advance registers to the general ledger monthly.

5 Cash Flow Liquidity and Currency

·    Support weekly, monthly and project-level cash forecasts by consolidating justified needs from departments and field offices against approved budgets and available balances.

·    Identify projected funding gaps, excessive cash holdings and urgent liquidity requirements and provide timely information to the Finance and Grants Manager.

·    Support approved fund transfers to project and field accounts and monitor balances to prevent overspending or unnecessary cash accumulation.

·    Maintain separate and accurate records for Afghanis, United States dollars and other approved currencies and apply authorized exchange rates.

·    Complete currency exchanges only through approved providers; retain exchange evidence, maintain an exchange register and record gains or losses accurately.

·    Report significant exchange-rate differences, unusual fluctuations or foreign-currency exposure promptly.

6 Accounting Records and Reconciliations

·    Record treasury transactions accurately and promptly in QuickBooks and other approved systems within the correct accounting period.

·    Maintain updated cashbooks, bankbooks, payment registers, advance registers, cheque registers and relevant subsidiary records.

·    Prepare monthly bank reconciliations within ASLO's reporting deadline and investigate stale cheques, bank charges, deposits in transit, rejected transfers and unidentified items.

·    Reconcile treasury subsidiary records with the general ledger and support monthly, quarterly and annual financial closing.

·    Correct posting errors only through approved, documented adjustment procedures that preserve a complete audit trail.

7 Payroll and Staff Payments

·    Support timely processing of payroll, allowances, benefits and final settlements against approved payroll and HR records.

·    Verify payment instructions, employee identity and bank information and maintain strict confidentiality of salaries and personal data.

·    Reconcile payroll payments with bank records and the general ledger and follow up rejected or returned transfers.

·    Immediately report suspected ghost employees, duplicate payments, unauthorized salary changes or other payroll irregularities.

8 Internal Controls Compliance and Risk

·    Apply segregation of duties so that preparation, verification, approval, recording and release of payments remain appropriately separated.

·    Comply with ASLO's Finance Manual, delegation of authority, donor conditions, anti-fraud, anti-corruption, conflict-of-interest, sanctions-screening, anti-money-laundering and counter-terrorism financing controls.

·    Confirm required vendor and recipient due diligence before payment and disclose any actual, potential or perceived conflict of interest.

·    Refuse and report transactions that are unlawful, unsupported, improperly authorized or inconsistent with ASLO or donor requirements.

·    Identify risks related to cash handling, fraud, banking access, liquidity, currency, physical security and business continuity and recommend practical controls.

·    Never conceal, alter, destroy or withhold financial records from an authorized reviewer.

9 Financial Filing and Confidentiality

·    File original payment and treasury documents sequentially by project, donor, transaction number and reporting period and maintain matching electronic copies where required.

·    Protect physical and electronic records from loss, damage, alteration and unauthorized access and comply with document-retention requirements.

·    Ensure records are complete, organized and retrievable for management review, donor verification, audits and statutory inspection.

·    Document the formal transfer of treasury files to archives or another authorized custodian.

·    Protect safe combinations, passwords, banking details, payroll data, cash-movement information and other confidential information during and after employment.

10 Field Support Audit and Coordination

·    Review field cash requests and support authorized fund transfers, monitoring of field balances and liquidation of advances.

·    Guide provincial and non-finance staff on cash management, payment documentation and treasury controls and participate in approved field visits or training.

·    Prepare cash, bank, payment, advance and reconciliation records for internal and external audits, donor spot checks and financial reviews.

·    Respond accurately and promptly to authorized audit requests in coordination with the Finance and Grants Manager.

·    Maintain and update the treasury audit-action tracker and support timely implementation of corrective measures.

·    Participate actively in Finance Department meetings, planning, emergency-response support and performance reviews.

Core Competencies

·    Integrity, reliability and accountability

·    Accuracy and attention to detail

·    Planning, organization and deadline management

·    Analytical thinking and systematic problem-solving

·    Professional communication and service orientation

·    Teamwork and respectful coordination

·    Confidentiality and sound judgment

·    Resilience and accuracy under pressure

Safeguarding and Code of Conduct

The post holder must comply with ASLO's Code of Conduct, Finance Manual, HR Manual, Procurement Policy, safeguarding and PSEA requirements, anti-fraud and anti-corruption controls, conflict-of-interest rules, whistleblowing and complaints procedures, data-protection requirements, security procedures and applicable donor conditions. Safeguarding, fraud, corruption, retaliation and serious compliance concerns must be reported through authorized channels.

·    Bachelor's degree in accounting, finance, business administration, economics, commerce, banking or another directly relevant field from a recognized institution.

·    At least three years of relevant experience in treasury, banking, finance, accounting, cashiering or financial operations; at least two years with an NGO, INGO, United Nations agency or donor-funded programme is strongly preferred.

·    Demonstrated experience with cash management, bank transactions, payment processing, advances, payroll support and financial reconciliations.

·    Practical experience with QuickBooks or another recognized accounting system and advanced ability in Microsoft Excel.

·    Experience supporting internal or external audits and working with restricted donor funding is preferred.

·    Knowledge of double-entry accounting, banking procedures, internal controls, segregation of duties, financial documentation and fraud-risk indicators.

·    Fluency in Dari and/or Pashto and good written and spoken English, including the ability to prepare clear financial correspondence.

·    A relevant professional qualification such as ACCA, CAT, CPA, CMA, CIMA or a treasury certification is an advantage, but not mandatory.

Selection may include application screening, a written treasury and finance test, a practical Excel or accounting exercise, competency-based interview, verification of education and employment history, reference checks, identity and safeguarding checks, and a conflict-of-interest declaration. Appointment is subject to satisfactory completion of all required checks.

Qualified applicants should submit an updated CV, a cover letter, relevant certificates and contact details for three professional references to recruitment@aslo.org.af, using the subject line Application for Treasury Cash and Banking Officer Kabul. ASLO does not charge any fee at any stage of recruitment. Only shortlisted candidates will be contacted.