Organization Background: 

International Medical Corps is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through healthcare training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in areas worldwide. By offering training and healthcare to local populations and medical assistance to people at high risk, and with the flexibility to respond rapidly to emergencies, International Medical Corps rehabilitates devastated healthcare systems and helps bring them back to self-reliance.

To learn more about our mission, visit https://internationalmedicalcorps.org/who-we-are

Project Background: The Logistics Department provides robust support to IMC programs and other support departments and ensures the timely delivery of goods & services intended for the implementation of its humanitarian activities on ground.

Job Purpose: The Procurement Manager will be responsible and accountable for executing procurement and providing technical oversight and support to the procurement staff in accordance with International Medical Corps, host country and donor procedures and regulations. Maintain close coordination with the Kabul and field sites procurement/logistics staff for the timely provision of technical support and to procurement activities of the mission. Procurement Manager will work under the direct supervision of the Logistics Coordinator with country-wide geographical scope. 

Main Duties & Responsibilities: 

Coordination and representation:

• Manages the country procurement activities. Provides technical oversight, input, direction to Logistics & Supply Chain staff on procurement matters to ensure effective and timely support to projects implementation.

• Supports initial Logistics and Supply Chain assessment and continuous reassessing of the operational context for the country mission and optimal resource planning.

Ensures procurement activities are conducted in line with applicable policies, procedures, SOPs and guidelines.

• Actively engages in projects planning, design, and budgeting to ensure that required logistics human and material resources and systems are accounted for and are suitable to support planned operations and expected workload.

• Develops and implements procurement strategies in line with country program/operation strategy and preparedness plan.

• Enhances business coordination among the logistics, program and finance departments to develop consensus around priorities and joined problem solving to improve the delivery of assistance to beneficiaries.

• Identifies and anticipates procurement related risks impacting program activities. Develops and implements related risk mitigation/reduction activities.

• Ensures together with country management and Logistics Coordinator that procurement support requirements for effective project support, are correctly accounted for and budgeted in all project proposals.

• Pro-actively coordinates with heads of department and develops procurement solutions, feed other departments with relevant procurement information and data useful to enhance project deliverables and seeks feedback to ensure actions on identified improvements.

• Drive operational excellence to achieve optimal efficiency and cost-effectiveness in procurement.

• Identify and share ideas, innovations, best practices and request for improvements related to procurement business processes and related tools at local and global level.

• Implements, analyzes and monitors Key Performance Indicators for procurement aspects.

• Ensures standard reports are prepared, analyzed and shared with stakeholders as per standard requirements and schedule.

• Represents positively International Medical Corps to government officials, community representatives, Logistics Cluster, NGO Forums, partners and vendors in a positive and professional manner.

• Contributes to the creation of a positive image and overall credibility of the organization, through the application of International Medical Corps’ mandate, ethics and values both internally and externally.

• Responsible for implementation of US Export Compliance regulations and Anti-Terrorism and Prohibited Party Screening Policy, within procurement activities of the country mission.

• Ensures that procurement activities minimize negative impact on environment.

Procurement and supply chain

• Accountable for the timely and transparent acquisition of equipment, supplies and services, for program support and implementation, through effective direction of the procurement section, while ensuring compliance with IMC, host government and Donor’s procedures and regulations.

• Ensures open, transparent, ethical and free competition for procurements is adhered too.

• Maps and analyzes the International Medical Corps supply chain for country operations.

• Ensures that market surveys are performed regularly, to inform sourcing strategy through understanding of the market (including items availability and costs, identifying eligible suppliers, etc.)

• Ensures that vendors are registered, assessed, and prequalified (as required).

• Ensures Service Level Agreements (SLAs) for purchase and delivery of supplies/equipment/services are agreed with supported departments, monitored, periodically reviewed and updated.

• Ensures that procurement planning timelines accounts for agreed SLAs.

• In collaboration with the Project Managers/Budget Holders, responsible for supporting the development of the project Procurement Plan process and launch of procurement activities to enhance project timely work-plan implementation trough active participation in operational and pipelines meetings.

• Ensures that Procurement Plans are shared, consolidated, and integrated in the Country Procurement Strategy leading to the implementation of strategic contracting in appropriate markets.

• Ensures proper implementation of item catalogue use in procurement activities, including initiation of addition for any new items as appropriate.

• Ensures that Blanket Purchase Agreement (BPA) are implemented and monitored for essential and frequently purchased commodities/services/equipment.

• Promotes enhanced business and advanced negotiation practices, positive and ethical business relations with suppliers.

• Act as procurement officer for complex, strategic, high risks and high value procurement actions.

• Reviews procurement documentation above country procurement approval threshold prior to submission for HQ approval.

• Responsible for ensuring regular feedback on procurement activities progress is available to all stakeholders through provision of accurate Procurement trackers and Procurement Plans updates.

• Ensures documented quantity and quality control for all deliveries.

• Ensures that performance of vendors is monitored and documented to mitigate risk of future engagement of under-performing vendors.

• Ensures timely payment request to Finance, in line with contract payment terms.

• Collects and analyzes Productivity and Quality evaluation indicators, feedback from requesters/users and business partners/suppliers and adjust sourcing & contracting strategies accordingly to achieve the best Value-For-Money within procurement related activities.

• Ensures close collaboration with HQ Global Logistics & Supply Chain team to coordinate on timely delivery of international orders and other remote support activities or projects.

Staff Capacity building and Performance Management, Learning & Development:

• Provides leadership and support to all IMC logistics and supply chain staff on procurement related matters.

• Builds and maintain fit for purpose team structure with appropriate segregation of duty through continuous planning and optimization of human resources within department.

• In collaboration with Coordinator Logistics, recruits, inducts, coaches, trains, supervises and mentors direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely constructive performance feedback, and documented performance reviews. Ensure this is cascaded up-to assistant level by coaching staff managers to undertake similar process.

• Identifies training requirements/gaps, and ensure that training plans are developed, fully implemented and refresher trainings provided to all Logistics and Supply Chain staff, as required and deemed necessary. Make frequent field visits to ensure that appropriate care and training are being conducted and to offer support to procurement staff.

• Maintains open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their roles.

• As part of succession plan and nationalization goals, identifies, trains and develops capability and capacity of national staff to successfully transition roles and responsibilities.

Compliance, Audit and related controls

• Accountable for procurement activities compliance with IMC policies and procedures and applicable donor regulations and local laws.

• Responsible for implementation of control mechanisms over procurement activities compliance.

• Remains updated of donor policies and procedures related to procurement and is responsible for timely dissemination and consistent application across the country program.

• Conducts assessment and evaluation of risks impacting procurement and ensures action plans are in place to mitigate, minimize or remove risks impact.

• Maintains accurate filing systems, with documented and auditable records of all procurement transactions and reports.

• Ensures timely submission timely of mandatory procurement trackers and reports to the country management team, and Global Logistics & Supply Chain team, in line with IMC policies and procedures.

• Works with Finance, Compliance, Audit, country Logistics department and Regional Logistics team to assess compliance of procurement processes and related documentation to identify gaps and implement necessary corrective measures and risks mitigation. Implements corrective measures in coordination with country management, Logistics Coordinator and HQ management. Provides responses to audit queries where applicable.

• Ensures Export Compliance requirements for all procurement actions are screened, applied and properly documented in line with applicable license terms & conditions, to avoid any potential violation. Consults with HQ Focal Points for export compliance on existing licenses requirements and need for any new license or renewal of licenses required to conduct operations.

Fraud prevention:

Coordination and representation:

• Manages the country procurement activities. Provides technical oversight, input, direction to Logistics & Supply Chain staff on procurement matters to ensure effective and timely support to projects implementation.

• Supports initial Logistics and Supply Chain assessment and continuous reassessing of the operational context for the country mission and optimal resource planning.

•Ensures procurement activities are conducted in line with applicable policies, procedures, SOPs and guidelines.

• Actively engages in projects planning, design, and budgeting to ensure that required logistics human and material resources and systems are accounted for and are suitable to support planned operations and expected workload.

• Develops and implements procurement strategies in line with country program/operation strategy and preparedness plan.

• Enhances business coordination among the logistics, program and finance departments to develop consensus around priorities and joined problem solving to improve the delivery of assistance to beneficiaries.

• Identifies and anticipates procurement related risks impacting program activities. Develops and implements related risk mitigation/reduction activities.

• Ensures together with country management and Logistics Coordinator that procurement support requirements for effective project support, are correctly accounted for and budgeted in all project proposals.

• Pro-actively coordinates with heads of department and develops procurement solutions, feed other departments with relevant procurement information and data useful to enhance project deliverables and seeks feedback to ensure actions on identified improvements.

• Drive operational excellence to achieve optimal efficiency and cost-effectiveness in procurement.

• Identify and share ideas, innovations, best practices and request for improvements related to procurement business processes and related tools at local and global level.

• Implements, analyzes and monitors Key Performance Indicators for procurement aspects.

• Ensures standard reports are prepared, analyzed and shared with stakeholders as per standard requirements and schedule.

• Represents positively International Medical Corps to government officials, community representatives, Logistics Cluster, NGO Forums, partners and vendors in a positive and professional manner.

• Contributes to the creation of a positive image and overall credibility of the organization, through the application of International Medical Corps’ mandate, ethics and values both internally and externally.

• Responsible for implementation of US Export Compliance regulations and Anti-Terrorism and Prohibited Party Screening Policy, within procurement activities of the country mission.

• Ensures that procurement activities minimize negative impact on environment.

Procurement and supply chain

• Accountable for the timely and transparent acquisition of equipment, supplies and services, for program support and implementation, through effective direction of the procurement section, while ensuring compliance with IMC, host government and Donor’s procedures and regulations.

• Ensures open, transparent, ethical and free competition for procurements is adhered too.

• Maps and analyzes the International Medical Corps supply chain for country operations.

• Ensures that market surveys are performed regularly, to inform sourcing strategy through understanding of the market (including items availability and costs, identifying eligible suppliers, etc.)

• Ensures that vendors are registered, assessed, and prequalified (as required).

• Ensures Service Level Agreements (SLAs) for purchase and delivery of supplies/equipment/services are agreed with supported departments, monitored, periodically reviewed and updated.

• Ensures that procurement planning timelines accounts for agreed SLAs.

• In collaboration with the Project Managers/Budget Holders, responsible for supporting the development of the project Procurement Plan process and launch of procurement activities to enhance project timely work-plan implementation trough active participation in operational and pipelines meetings.

• Ensures that Procurement Plans are shared, consolidated, and integrated in the Country Procurement Strategy leading to the implementation of strategic contracting in appropriate markets.

• Ensures proper implementation of item catalogue use in procurement activities, including initiation of addition for any new items as appropriate.

• Ensures that Blanket Purchase Agreement (BPA) are implemented and monitored for essential and frequently purchased commodities/services/equipment.

• Promotes enhanced business and advanced negotiation practices, positive and ethical business relations with suppliers.

• Act as procurement officer for complex, strategic, high risks and high value procurement actions.

• Reviews procurement documentation above country procurement approval threshold prior to submission for HQ approval.

• Responsible for ensuring regular feedback on procurement activities progress is available to all stakeholders through provision of accurate Procurement trackers and Procurement Plans updates.

• Ensures documented quantity and quality control for all deliveries.

• Ensures that performance of vendors is monitored and documented to mitigate risk of future engagement of under-performing vendors.

• Ensures timely payment request to Finance, in line with contract payment terms.

• Collects and analyzes Productivity and Quality evaluation indicators, feedback from requesters/users and business partners/suppliers and adjust sourcing & contracting strategies accordingly to achieve the best Value-For-Money within procurement related activities.

• Ensures close collaboration with HQ Global Logistics & Supply Chain team to coordinate on timely delivery of international orders and other remote support activities or projects.

Staff Capacity building and Performance Management, Learning & Development:

• Provides leadership and support to all IMC logistics and supply chain staff on procurement related matters.

• Builds and maintain fit for purpose team structure with appropriate segregation of duty through continuous planning and optimization of human resources within department.

• In collaboration with Coordinator Logistics, recruits, inducts, coaches, trains, supervises and mentors direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely constructive performance feedback, and documented performance reviews. Ensure this is cascaded up-to assistant level by coaching staff managers to undertake similar process.

• Identifies training requirements/gaps, and ensure that training plans are developed, fully implemented and refresher trainings provided to all Logistics and Supply Chain staff, as required and deemed necessary. Make frequent field visits to ensure that appropriate care and training are being conducted and to offer support to procurement staff.

• Maintains open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their roles.

• As part of succession plan and nationalization goals, identifies, trains and develops capability and capacity of national staff to successfully transition roles and responsibilities.

Compliance, Audit and related controls

• Accountable for procurement activities compliance with IMC policies and procedures and applicable donor regulations and local laws.

• Responsible for implementation of control mechanisms over procurement activities compliance.

• Remains updated of donor policies and procedures related to procurement and is responsible for timely dissemination and consistent application across the country program.

• Conducts assessment and evaluation of risks impacting procurement and ensures action plans are in place to mitigate, minimize or remove risks impact.

• Maintains accurate filing systems, with documented and auditable records of all procurement transactions and reports.

• Ensures timely submission timely of mandatory procurement trackers and reports to the country management team, and Global Logistics & Supply Chain team, in line with IMC policies and procedures.

• Works with Finance, Compliance, Audit, country Logistics department and Regional Logistics team to assess compliance of procurement processes and related documentation to identify gaps and implement necessary corrective measures and risks mitigation. Implements corrective measures in coordination with country management, Logistics Coordinator and HQ management. Provides responses to audit queries where applicable.

• Ensures Export Compliance requirements for all procurement actions are screened, applied and properly documented in line with applicable license terms & conditions, to avoid any potential violation. Consults with HQ Focal Points for export compliance on existing licenses requirements and need for any new license or renewal of licenses required to conduct operations.

Fraud prevention

• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor regulations and local laws.

Logistics Management & Information System (LMIS)

• Supports implementation of software solution for procurement at country level.

• Ensures LMIS users are trained and use procurement software solutions in a consistent and accurate manner.

• Ensures that country related LMIS procurement reports/dashboards are available or accessible to stakeholders.

The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily inclusive in size. You may be required to travel to other parts of the country if required.

Organizational Responsibilities: 

Policy Adherence

• Adhere to the Code of Conduct, maintain humanitarian principles and respect international humanitarian law.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout the International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity

Safeguarding

• It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons.

Qualifications: minimum Bachelor degree in any discipline, however; preference will be given on relative field of study Logistics and Supply Chian or business administration with good working experience in in procurement, logistics, supply chain management.

Master's degree and/or relevant certificate supply chain certification (CIPS or CSCP) is an advantage.

Experience: 

• Candidate with only bachelor degree must have total five (5) years of experience in a similar role, with a  staff management responsibility and among the length of experience minimum two (2) years with an INGO/UN agency.

Or

• Candidate with only Masters degree with minimum four (4) years of experience in a similar role, with a  staff management responsibility and among the length of experience minimum one (1) years with an INGO/UN agency.

Competency : 

• Expert knowledge of technical regulations related to humanitarian procurement/ supply chain.
• Strong capacity to manage time and competing priorities
• Excellent organizational, analytical, oral and written communications skills in English, Pashto and Dari
• Very good understanding on MS office applications and any other Logistics ERP systems.
• Positive attitude with demonstration of leadership role model.
• Flexible and adaptable to the context and driver to achieve result.

Dear Applicant,

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document. 

Please note that:

• IMC commits to a fair and transparent recruitment procedure.
• IMC will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• IMC may keep data of your application for its pool of candidate and might propose you other position than the one you applied for based on your qualification.
• Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

To apply for this vacancy, please use the following link:

https://docs.google.com/forms/d/e/1FAIpQLSfnJvc605qTXX6HQlOAz5Oq3xbKhF4LW5S3sCqH5gt3a1PKhA/viewform

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

Make sure that you have Entered All Education, Work Experiences Details Completely, Accurate & at the end of the application you press Submit.

Due to Urgency, the candidates are encouraged to apply at the earliest. 

Applications will be reviewed on a rolling basis.

Preference will be given to local residence applicants.

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.

Equal Opportunities:

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran

Misconduct Disclosure Scheme

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures

“International Medical Corps is required to fill this position urgently. Candidates are requested to apply for the position at the earliest. Applications will be reviewed on a rolling basis.”