Archive & Documentation Officer

DEM Pharma – Company Industries for Pharmaceutical Production is a modern pharmaceutical manufacturing company located in Herat, Afghanistan, established with the aim of strengthening the country’s pharmaceutical industry and supporting the healthcare sector through the production of safe, effective, and high-quality medicines. The company operates from a facility located at Herat Industrial Park, Phase 1, Niloofar Road – Niloofar 4, covering approximately 15,000 square meters of land with a built-up area of approximately 3,500 square meters. DEM Pharma is equipped with modern pharmaceutical production facilities and technologies and is committed to operating in accordance with GMP principles and international pharmaceutical standards. The company’s production activities include liquid pharmaceuticals, semi-solid products, tablets, and capsules, serving the Afghan market while planning to expand into international markets and begin exports in the future. DEM Pharma is committed to quality, innovation, professional development, and creating employment opportunities while contributing to the growth and self-sufficiency of Afghanistan’s pharmaceutical manufacturing sector.

Job Purpose

To control, maintain, archive, retrieve and protect company and GMP-related documents and records, ensuring document traceability, confidentiality, availability and prevention of use of obsolete documents.

Key Responsibilities

·         Receive, register, classify, index and archive controlled documents and records.

·         Maintain controlled copies of SOPs, forms, specifications, master documents and related quality records.

·         Archive BMR/BPR, QA, QC, validation, qualification, calibration, training and other approved records according to the document retention system.

·         Control distribution, retrieval, replacement and withdrawal of controlled documents.

·         Ensure obsolete or superseded documents are removed from points of use and appropriately archived or destroyed according to procedure.

·         Maintain both physical and electronic document filing systems.

·         Provide controlled records promptly for internal audits, regulatory inspections and management review.

·         Protect confidential and controlled information and maintain document integrity.

·         Support document issuance, revision tracking and document status monitoring.

·         Coordinate with QA and other departments to ensure timely submission and filing of required records.

• Relevant bachelor's degree or equivalent education in administration, document management, information management, computer science or a suitable field.
• Experience in document control, pharmaceutical manufacturing or another regulated industry is preferred.
• Good knowledge of Microsoft Office and electronic file management.
• Strong organizational skills, accuracy, confidentiality and attention to detail.
• Fluent in Dari, Pashto and English languages

Please send your CV and cover letter to our email address. No other documents are required at this time. Please make sure to include the job title you are applying for in the subject line of your email. Otherwise, your CV will not be reviewed.