Procurement and Inventory Officer

PARSA’s mission is to train and develop Afghan leaders who support Afghan communities and civil society by providing and facilitating innovative and impactful programs. PARSA envisions an Afghanistan led by committed Afghan leaders who are dedicated to and capable of caring for all members of society. PARSA has been working at the grassroots level in Afghan communities since 1996. We have consistently evolved over the years to meet the changing needs of the people we support. We believe strongly in empowering visionaries who want to make positive changes in Afghan communities, and the programs we take on are led by a PARSA leader with a vision.

The Procurement and Inventory Officer is a full-time position that supports the efficient, transparent, and compliant implementation of procurement and inventory functions under the supervision of the Head of Program Support. The role provides operational support and coordination rather than overall management responsibility, ensuring that procurement and inventory systems enable PARSA’s programs to deliver quality services to communities. The position contributes to PARSA’s mission by ensuring timely, ethical and accountable support services that enable high-quality program delivery while demonstrating PARSA’s values, leadership at all levels, integrity, collaboration and service.

To perform this job successfully, an individual must be able to perform each job duty satisfactorily. Essential job duties include the following:

Procurement

· Support the end-to-end procurement process, including purchase requisitions, requests for quotations (RFQs), requests for proposals (RFPs), tendering, purchase orders, contract documentation, and procurement close-out, in accordance with PARSA policies, donor requirements, and applicable Afghan laws.

· Review procurement requests for completeness, accuracy, and compliance, and coordinate with requesting departments to obtain any missing information, supporting documentation, or required approvals.

·    Identify procurement needs based on approved departmental requests, operational requirements, and inventory levels.

·  Develop, maintain, and strengthen relationships with qualified and reliable suppliers to ensure quality goods and services, value for money, and timely delivery.

·   Obtain and evaluate supplier quotations, negotiate competitive pricing, delivery schedules, and contract terms within the scope of delegated authority.

·   Coordinate and support bid opening and evaluation processes, and prepare procurement documentation for review and approval.

·   Follow up on procurement requests to ensure timely completion and resolve procurement-related issues in accordance with PARSA's Procurement Policy.

·   Monitor procurement activities and provide regular progress updates to the Head of Program Support.

·    Prepare and maintain complete, accurate, and well-organized procurement records, documentation, and filing systems to support transparency, audit, and compliance requirements.

·  Coordinate with the Finance Department to ensure procurement documentation is complete and supports payment processing, tax compliance, financial reporting, and audit requirements.

·   Monitor procurement plans and support Program Managers and Operations Officer in preparing and updating procurement plans for their respective departments covering a minimum period of three to six months.

·  Promote and, where feasible, ensure that payments to vendors and suppliers are made through bank transfers or, where bank transfers are not possible, by bank check, in accordance with PARSA's financial policies.

·  Ensure that all procurement activities achieve the best value for money while maintaining the required standards of quality, transparency, fairness, and cost-effectiveness.

·   Ensure appropriate systems are in place to verify the price, quantity, and quality of all goods and services procured before acceptance and payment.

·   Ensure all procurement activities comply with applicable PARSA Policies and Procedures, Donor regulations, and applicable legal and regulatory requirements.

Inventory

·     Maintain accurate organizational asset registers and inventory records.

·     Record asset acquisitions, transfers, disposals, write-offs, and losses in accordance with PARSA policies and procedures.

·      Label, register, and track organizational assets to ensure accountability and traceability.

·     Monitor stock levels and inventory balances to prevent shortages, overstocking, or stock discrepancies.

·     Coordinate quarterly and annual physical asset verification exercises and prepare inventory reports for management review.

·     Support inventory verification activities at field offices and project locations as required.

·       Bachelor's degree in Business Administration, Supply Chain, Procurement, Logistics or related field.

·       Minimum of five (5) years of progressively responsible experience in procurement, logistics, inventory management, or supply chain management, preferably with an INGO.

·       Strong knowledge of donor procurement requirements, Afghan regulations, MS Office, communication, organization and report writing.

·       Fluency in English (written and spoken) and proficiency in Dari and/or Pashto.

·       Problem solving and basic counseling skills

·       Good mathematical skills

·       Ability to make recommendations based on analysis of procurement documents

Respected Applicants are kindly requested to complete form and submit a copy of their updated Curriculum vitae (CV) to PARSA’s HR department email address hr@afghanistan-parsa.org For completing the form click in this link: https://forms.gle/5cS5JgcTUboJg7BZ6

Please note that you must include the position title and vacancy number in the subject line of any email in response to this job announcement and only shortlisted candidates will be contacted for further recruitment process.