HR Assistant

Union Aid (UA) is a non-governmental, non-profit, non-political humanitarian and development organization established by Dr. Toryalay Nassery (an Afghan scholar) in July 1979 in Peshawar, Pakistan. It was formed in response to the influx of refugees from Afghanistan and was the first/pioneer organization to serve the Afghan refugees in Pakistan. Union Aid implemented its activities mainly in refugee camps that later became villages, which was one of the biggest refugee camps in the world at that time.

UA initiated its activities in Afghanistan in the 1981 and gradually expanded its services all over Afghanistan.

UA started its activities with two doctors and two paramedical staff that gradually expanded to various programs, including:

Health Care & Nutrition: Establishment and management of hospitals and clinics, maternal and child health services, nutrition programs, family planning, as well as full sponsorship and specialized treatment of patients in European countries including Germany, Spain and Italy.

Food Security: Distribution of food items throughout the country.

Education: Literacy initiatives, school management, scholarships for students, and teacher training programs.

Livelihoods & Vocational Skills: Technical training, handicraft production, and employment generation activities to strengthen self-reliance.

WASH & Shelter: Provision of clean drinking water, sanitation facilities, hygiene promotion, and emergency shelters.

Emergency Response: Life-saving interventions including food and non-food distributions, winter relief packages, and rapid health responses during crises.

Agriculture & Environment: Tree plantation and afforestation initiatives to support sustainability and environmental resilience.

Protection: Women empowerment projects, orphanage centers, and demining project.

Cash Assistance: Continuous financial support for needy families and internally displaced persons (IDPs).

Recruitment & Onboarding

·       Assist in posting job announcements, collecting CVs, and preparing long/shortlists.

·       Coordinate and schedule written tests and interviews.

·       Support the HR Officer in conducting reference checks and preparing employment contracts.

·       Assist in the orientation process for new staff and ensure all onboarding documents are completed.

 Personnel File & Documentation

·       Maintain accurate and updated personnel files according to the HR personnel file checklist.

·       Ensure all documents (contracts, extensions, leave forms, performance evaluations, ID cards, etc.) are filed properly and are easily accessible.

·       Update the HR database and employee lists regularly.

 Attendance, Leave & Payroll Support

·       Collect daily and monthly attendance sheets from all departments/field sites.

·       Maintain the soft leave record and ensure all leave requests are documented and updated.

·       Support the HR Officer in preparing monthly attendance reports for review and approval.

·       Assist in preparing monthly payroll documents and verifying supporting documents.

 HR Compliance & Employee Relations

·       Ensure HR procedures are implemented according to Union Aid HR policies.

·       Support HR Officer in preparing documentation for disciplinary meetings, investigations, and terminations.

·       Maintain confidentiality and secure management of sensitive employee information.

·       Assist in preparing reports, memos, letters, and any HR-related communication.

 Travel & Mission Documentation

·       Collect, record, and maintain updated travel and mission reports for staff.

·       Ensure all travel documents are accurately filed and available when required.

 General HR Support

·       Assist in organizing HR trainings, orientations, and staff capacity-building programs.

·       Support day-to-day HR office tasks and ensure smooth administrative operations.

·       Bachelor’s degree in Business Administration, Human Resources, or a related field.

·       Minimum 1–2 years of relevant HR experience preferably with local or international NGOs.

·       Good understanding of HR policies, Afghan labor laws, and recruitment procedures.

·       Strong communication skills in English and local languages (Dari/Pashto).

·       Proficiency in MS Office (Word, Excel, Outlook).

·       Strong organizational skills and attention to detail.

·       Ability to maintain confidentiality and professionalism at all times.

·        Willingness to take initiative, support team members, and work under pressure.