Data Manager / mSupply Chain

WORLD is a non-governmental, non-political, and non-profit development organization that is established by a group of young and energetic people who were highly motivated and committed to contributing their time, skills, and energies to the development and empowerment of socially disadvantaged and vulnerable communities in Afghanistan to address poverty and gender-based discrimination.

WORLD currently works across all 15 provinces of Afghanistan, including Ghor, Nangarhar, Kunar, Laghman, Nuristan, Khost, Paktya, Kunduz, Mazar, Kapisa, and Parwan, particularly in research, health emergencies, Gender-Based Violence, and other public health activities. Our existing donors included UN agencies, embassies, and Government bodies.

WORLD believes that networking, collective efforts, sharing of knowledge, resources, and information are key to success in addressing the developmental issues and challenges. Keeping this critical fact in mind, the organization always seeks to join all such forums and networks that directly align with its mission and objectives. WORLD could also be labeled as an implementing organization that aims to design and implement various developmental projects with the financial and technical support of international donor agencies and the government

Job Purpose

The Data Manager / Supply Chain is responsible for managing, analyzing, and maintaining supply chain data to ensure accurate tracking of inventory, procurement, distribution, and logistics activities. The role supports evidence-based decision-making, improves operational efficiency, and ensures compliance with organizational and donor requirements.

Key Responsibilities

1. Data Management & Reporting

• Develop and maintain supply chain databases, trackers, and information systems.
• Ensure accurate and timely data entry related to procurement, stock, and distribution.
• Generate regular reports (weekly, monthly, quarterly) on supply chain performance.
• Analyze data trends to identify gaps, inefficiencies, and risks.
• Ensure data integrity, consistency, and confidentiality.

2. Inventory & Stock Data Control

• Monitor stock levels and consumption trends across warehouses and health facilities.
• Maintain updated stock records (bin cards, stock cards, electronic systems).
• Track stock movements including receipts, transfers, and dispatches.
• Support stock reconciliation and periodic physical inventory counts.

3. Procurement Data Support

• Maintain procurement tracking systems for purchase requests, orders, and deliveries.
• Provide data analysis on supplier performance, lead times, and procurement cycles.
• Support tender and contract documentation tracking.

4. Distribution & Logistics Data

• Track distribution plans and delivery status to ensure timely supply of goods.
• Maintain records of transportation, dispatch, and delivery confirmations.
• Analyze logistics performance and recommend improvements.

5. System Development & Improvement

• Support implementation and improvement of supply chain information systems (e.g., Excel-based tools, ERP systems).
• Automate reporting tools where possible to enhance efficiency.
• Train supply chain staff on data tools and reporting templates.

6. Compliance & Documentation

• Ensure all data and records comply with organizational policies and donor requirements.
• Maintain proper filing (soft and hard copies) of supply chain documents.
• Support audits by providing accurate and complete data.

7. Coordination & Communication

• Work closely with procurement, warehouse, and program teams to ensure data alignment.
• Provide technical support for data-related issues in the supply chain unit.
• Participate in coordination meetings and share data insights.

Required Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Statistics, or a related field.
• Minimum 3–5 years of relevant experience in supply chain, logistics, or data management (NGO experience preferred).
• Strong experience in data analysis and reporting tools (Excel, Power BI, or similar).
• Knowledge of supply chain processes (procurement, warehousing, distribution).
• Experience with ERP systems is an advantage.

Skills & Competencies

• Strong analytical and problem-solving skills.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, dashboards).
• Close attention to detail and accuracy.
• Good communication and reporting skills (English required).
• Ability to work under pressure and meet deadlines.
• Strong organizational and documentation skills.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of supply chain reports.
• Data completeness and quality.
• Reduction in stock discrepancies.
• Improved visibility of supply chain operations.
• Timely tracking of procurement and distribution activities.

Working Conditions

• Office-based with frequent coordination with warehouses and field sites.
• May require occasional travel to project locations.

5. Core Values

• Integrity and transparency
• Accountability
• Professionalism
• Commitment to humanitarian principles

Additional Notes

The Operations Manager plays a critical role in ensuring that the organization delivers programs effectively while maintaining the highest standards of compliance, transparency, and operational excellence.

PESA

PESA is a system or approach designed to improve security management, accountability, and operational efficiency within organizations—particularly NGOs and health or community programs.

Key Points:

• Security: Helps ensure safe working conditions for staff and facilities
• Accountability: Promotes transparency in operations and resource use
• Monitoring: Tracks activities and performance
• Coordination: Improves communication between teams and stakeholders

In many projects, PESA is used to strengthen risk management and reporting systems, especially in challenging environments.

Safeguarding Information means protecting people—especially children and vulnerable adults—from harm, abuse, neglect, and exploitation. It is commonly used in organizations like NGOs, schools, hospitals, and community programs.

🔹 Key Points of Safeguarding

• Protection from harm: Ensuring individuals are safe from physical, emotional, and sexual abuse.
• Prevention: Taking steps to reduce risks before harm happens.
• Respect and dignity: Treating everyone fairly and with respect.
• Confidentiality: Keeping personal information safe and only sharing it when necessary.
• Reporting concerns: Informing the right authority if abuse or risk is suspected.

Email / Application Form: recruitment@world.org.af