Project Support Assistant

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction.

Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Tirinkot district.  The project intends to improve and extend WASH services including water supply infrastructure and hygiene practices to improve outcomes for vulnerable families.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Tirinkot district.  The project intends to improve and extend WASH services including water supply infrastructure and hygiene practices to improve outcomes for vulnerable families.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Uruzgan, which has been significantly affected by drought and conflict conditions. Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend the utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs, and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

An Integrated Emergency Response:  An Integrated Emergency Response:  Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Uruzgan, which has been significantly affected by drought and conflict conditions. Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend the utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs, and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

Overall Purpose: Responsible for day to day running of the support functions of the BHC’s in Gizab district.
Be the Security Focal point for Medair in Gizab district.

Overall Purpose: Overall Purpose: Overall Purpose: Responsible for day to day running of the support functions of the BHC’s in Gizab district.
Be the Security Focal point for Medair in Gizab district. Responsible for day to day running of the support functions of the BHC’s in Gizab district.
Be the Security Focal point for Medair in Gizab district. Responsible for day to day running of the support functions of the BHC’s in Gizab district.
Be the Security Focal point for Medair in Gizab district.

RESPONSIBILITIES

RESPONSIBILITIES RESPONSIBILITIES RESPONSIBILITIES RESPONSIBILITIES

Technical responsibilities

Technical responsibilities Technical responsibilities Technical responsibilities Technical responsibilities

• To set up and oversee all support functions in the designated Medair BHC’s.
• Manage the BHC procurement according to procedures.
• Foster clear communication and good relationships with local government providing relevant information to the sector supervisors.
• Monitor security in the project district and ensure all Security SOPs are adhered to.

To set up and oversee all support functions in the designated Medair BHC’s.

To  To  set up and oversee all support functions in the designated Medair BHC’s. set up and oversee all support functions in the designated Medair BHC’s. set up and oversee all support functions in the designated Medair BHC’s.

Manage the BHC procurement according to procedures.

Manage the  Manage the  BHC procurement according to procedures. BHC procurement according to procedures. BHC procurement according to procedures.

Foster clear communication and good relationships with local government providing relevant information to the sector supervisors.

Foster clear communication and  Foster clear communication and  good relationships with local government good relationships with local government good relationships with local government providing relevant information to the sector supervisors. providing relevant information to the sector supervisors.

Monitor security in the project district and ensure all Security SOPs are adhered to.

Monitor security Monitor security Monitor security in the project district and ensure all Security SOPs are adhered to. in the project district and ensure all Security SOPs are adhered to.

General responsibilities

General responsibilities General responsibilities General responsibilities General responsibilities

• Immediate notification of any suspicion of fraudulent activity amongst staff and external links.
• Adherence to Medair values and to contribute to the wellbeing of the team as an active member.
• Adherence to Afghan NGO Law and Tax Law.
• Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.

Immediate notification of any suspicion of fraudulent activity amongst staff and external links.

Immediate notification of any suspicion of fraudulent activity amongst staff and external links. Immediate notification of any suspicion of fraudulent activity amongst staff and external links.

Adherence to Medair values and to contribute to the wellbeing of the team as an active member.

Adherence to Medair values and to contribute to the wellbeing of the team as an active member. Adherence to Medair values and to contribute to the wellbeing of the team as an active member.

Adherence to Afghan NGO Law and Tax Law.

Adherence to Afghan NGO Law and Tax Law. Adherence to Afghan NGO Law and Tax Law. Adherence to Afghan NGO Law and Tax Law. Adherence to Afghan NGO Law and Tax Law.

Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.

Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times. Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times. Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times. Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.

MAIN ACTIVITIES

MAIN ACTIVITIES MAIN ACTIVITIES MAIN ACTIVITIES MAIN ACTIVITIES MAIN ACTIVITIES

Logistics

Logistics Logistics Logistics

• Coordinate between support logistics team and field project team to ensure the stock levels are kept up to date.
• Procure items as needed in the local market.
• Follow procurement procedures and logistics procedures for all project purchases.
• Line manages the drivers and ensure fleet procedures are being followed (incl. logbook, daily vehicle checks)
• Equipment management for all field office equipment and to have an accurate asset list.

Coordinate between support logistics team and field project team to ensure the stock levels are kept up to date.

Coordinate between support logistics team and field project team to ensure the stock levels are kept up to date. Coordinate between support logistics team and field project team to ensure the stock levels are kept up to date.

Procure items as needed in the local market.

Procure items as needed in the local market. Procure items as needed in the local market.

Follow procurement procedures and logistics procedures for all project purchases.

Follow procurement procedures and logistics procedures for all project purchases. Follow procurement procedures and logistics procedures for all project purchases.

Line manages the drivers and ensure fleet procedures are being followed (incl. logbook, daily vehicle checks)

Line manages the drivers and ensure fleet procedures are being followed (incl. logbook, daily vehicle checks) Line manages the drivers and ensure fleet procedures are being followed (incl. logbook, daily vehicle checks)

Equipment management for all field office equipment and to have an accurate asset list.

Equipment management for all field office equipment and to have an accurate asset list. Equipment management for all field office equipment and to have an accurate asset list.

Facility management

Facility management Facility management Facility management

• Monitor the staff movements and adjust the facility needs accordingly.
• Making sure the facility rent is paid to the landlord on time.
• Ensure the quality and hygiene of the food is good and healthy.

Monitor the staff movements and adjust the facility needs accordingly.

Monitor the staff movements and adjust the facility needs accordingly. Monitor the staff movements and adjust the facility needs accordingly.

Making sure the facility rent is paid to the landlord on time.

Making sure the facility rent is paid to the landlord on time. Making sure the facility rent is paid to the landlord on time.

Ensure the quality and hygiene of the food is good and healthy.

Ensure the quality and hygiene of the food is good and healthy. Ensure the quality and hygiene of the food is good and healthy. Ensure the quality and hygiene of the food is good and healthy. Ensure the quality and hygiene of the food is good and healthy.

HR and Financial management

HR and Financial management HR and Financial management HR and Financial management

• Forecast the cash needs and raise PDFs accordingly.
• Ensure financial procedures are followed for BHC procurements.
• Ensure all financial accountability is completed in a timely and correct manner.
• Act as focal point for HR related matters in the field location. 

Forecast the cash needs and raise PDFs accordingly.

Forecast the cash needs and raise PDFs accordingly. Forecast the cash needs and raise PDFs accordingly.

Ensure financial procedures are followed for BHC procurements.

Ensure financial procedures are followed for BHC procurements. Ensure financial procedures are followed for BHC procurements.

Ensure all financial accountability is completed in a timely and correct manner.

Ensure all financial accountability is completed in a timely and correct manner. Ensure all financial accountability is completed in a timely and correct manner.

Act as focal point for HR related matters in the field location. 

Act as focal point for HR related matters in the field location.  Act as focal point for HR related matters in the field location. 

Coordination

Coordination Coordination Coordination

• Liaise and build positive relationships with local authorities in the field and the communities.
• Participate in local general coordination meetings and inform the sector supervisors where relevant.
• Security focal point of field location. Report any security concerns to Project Coordinator and taken action when required to keep the team safe. 
• Participate constructively in team meetings.
• Provide regular report to and coordinate support related activities with PSM.

Liaise and build positive relationships with local authorities in the field and the communities.

Liaise and build positive relationships with local authorities in the field and the communities. Liaise and build positive relationships with local authorities in the field and the communities.

Participate in local general coordination meetings and inform the sector supervisors where relevant.

Participate in local general coordination meetings and inform the sector supervisors where relevant. Participate in local general coordination meetings and inform the sector supervisors where relevant.

Security focal point of field location. Report any security concerns to Project Coordinator and taken action when required to keep the team safe. 

Security focal point of field location. Report any security concerns to Project Coordinator and taken action when required to keep the team safe.  Security focal point of field location. Report any security concerns to Project Coordinator and taken action when required to keep the team safe.  

Participate constructively in team meetings.

Participate constructively in team meetings. Participate constructively in team meetings.

Provide regular report to and coordinate support related activities with PSM.

Provide regular report to and coordinate support related activities with PSM. Provide regular report to and coordinate support related activities with PSM. Provide regular report to and coordinate support related activities with PSM. Provide regular report to and coordinate support related activities with PSM.

Education: Minimum 2 years Diploma relevant to the position is required. Bachelor's and Master’s degree preferred.

Education: Minimum 2 years Diploma relevant to the position is required. Bachelor's and Master’s degree preferred. Education: Education: Minimum 2 years Diploma relevant to the position is required. Bachelor's and Master’s degree preferred. Bachelor's and Master’s degree preferred. Bachelor's and Master’s degree preferred.

Relevant experience: At least 2 years experience in similar support role and experience of writting reports in English is required. Experience with NGOs, Experience carrying out trainings is desirable. 

Relevant experience: Relevant experience: Relevant experience: Relevant experience: At least 2 years experience in similar support role and experience of writting reports in English is required. At least 2 years experience in similar support role and experience of writting reports in English is required. Experience with NGOs, Experience with NGOs, Experience carrying out trainings is desirable.  Experience carrying out trainings is desirable.  Experience carrying out trainings is desirable. 

Languages: Excellent English, Pashtu, and Dari Language skills (written and oral) is required and will be tested in the interview.

Languages: Languages: Languages: Languages: Excellent English, Pashtu, and Dari Excellent English, Pashtu, and Dari Language skills (written and oral) is required and will be tested in the interview. Language skills (written and oral) is required and will be tested in the interview. Language skills (written and oral) is required and will be tested in the interview.

Computer: Good working skills with Microsoft Office is required and knowledge of using GPS and Thuraya is desirable. 

Computer: Computer: Computer: Computer: Good working skills with Microsoft Office is required and knowledge of using GPS and Thuraya is desirable.  Good working skills with Microsoft Office is required and knowledge of using GPS and Thuraya is desirable. 

Organizational capacity: Ability to prioritise and multi-task.

Organizational capacity: Organizational capacity: Organizational capacity: Organizational capacity: Ability to prioritise and multi-task. Ability to prioritise and multi-task. Ability to prioritise and multi-task. Ability to prioritise and multi-task.

Team Management:

Team Management: Team Management: Team Management: Team Management:

• Clear communicator to teammates, willing to share information.
• Able to maintain good working relationships while working in small teams in remote locations.
• Able to resolve interpersonal tensions peacefully.
• Sense of humour.
• Able to plan and organise schedules.
• Honest and reliable personality.

Clear communicator to teammates, willing to share information.

Clear communicator to teammates, willing to share information. Clear communicator to teammates, willing to share information.

Able to maintain good working relationships while working in small teams in remote locations.

Able to maintain good working relationships while working in small  Able to maintain good working relationships while working in small  teams in remote locations. teams in remote locations.

Able to resolve interpersonal tensions peacefully.

Able to resolve interpersonal tensions peacefully. Able to resolve interpersonal tensions peacefully.

Sense of humour.

Sense of humour. Sense of humour.

Able to plan and organise schedules.

Able to plan and organise schedules. Able to plan and organise schedules.

Honest and reliable personality.

Honest and reliable personality. Honest and reliable personality. Honest and reliable personality.

Adaptability:

Adaptability: Adaptability: Adaptability: Adaptability:

• Willing to work and travel in remote field locations with basic living conditions.
• Ability to work under pressure.
• Willing to be flexible as the job description and responsibilities may change.
• Must respect local customs 

Willing to work and travel in remote field locations with basic living conditions.

Willing to work and travel in remote field locations with basic living conditions. Willing to work and travel in remote field locations with basic living conditions.

Ability to work under pressure.

Ability to work under pressure. Ability to work under pressure.

Willing to be flexible as the job description and responsibilities may change.

Willing to be flexible as the job description and responsibilities may change. Willing to be flexible as the job description and responsibilities may change.

Must respect local customs 

Must respect local customs  Must respect local customs  Must respect local customs 

Problem solving & initiative: Prompt to take initiative and Solution-oriented

Problem solving & initiative: Problem solving & initiative: Problem solving & initiative: Problem solving & initiative: Prompt to take initiative and Solution-oriented Prompt to take initiative and Solution-oriented Prompt to take initiative and Solution-oriented Prompt to take initiative and Solution-oriented

Character:

Character: Character: Character: Character:

• Honest and conscientious.
• Dedicated with strong attention to detail.
• Accountable, high work-ethic.

Honest and conscientious.

Honest and conscientious. Honest and conscientious.

Dedicated with strong attention to detail.

Dedicated with strong attention to detail. Dedicated with strong attention to detail.

Accountable, high work-ethic.

Accountable, high work-ethic. Accountable, high work-ethic. Accountable, high work-ethic. Accountable, high work-ethic.

Technical expertise: Able to record information accurately, e.g. completing forms, carrying out data entry and analysis and writing a factual report.

Technical expertise: Able to record information accurately, e.g. completing forms, carrying out data entry and analysis and writing a factual report. Technical expertise: Able to record information accurately, e.g. completing forms, carrying out data entry and analysis and writing a factual report. Technical expertise: Able to record information accurately, e.g. completing forms, carrying out data entry and analysis and writing a factual report. Technical expertise: Technical expertise: Able to record information accurately, e.g. completing forms, carrying out data entry and analysis and writing a factual report.

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Interested applicants should apply and forward their applications through the online  JOB APPLICATION FORM JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position. Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position. Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position. Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.

Note 2: Local candidates are highly encouraged to apply and will be given preference.

Note 2: Local candidates are highly encouraged to apply and will be given preference. Note 2: Local candidates are highly encouraged to apply and will be given preference. Note 2: Local candidates are highly encouraged to apply and will be given preference. Note 2: Local candidates are highly encouraged to apply and will be given preference.