Procurement and Logistics Officer

Women & Youth Future Assist Organization (WYFAO) is a non-profit, non-governmental, and non-political organization engaged in humanitarian and development activities to serve people in need. WYFAO was founded in 2016 by a group of young Afghan professionals committed to supporting communities and improving lives across Afghanistan. WYFAO works to address the priority needs of vulnerable people and to create an enabling environment in which all Afghans can realize their rights, development, and prosperity.

The Procurement and Logistics Officer will support the efficient procurement, logistics, and supply chain management of the Education Workforce Skills Programme in Logar and Maidan Wardak. The position is responsible for ensuring timely, transparent, and compliant procurement processes, proper delivery and tracking of goods and services, and effective logistics and asset management in line with organizational policies and donor requirements.

Roles & Responsibilities

1- Procurement Planning and Process Management:

• Support the planning and implementation of procurement processes for project goods, services, and works in accordance with approved plans, budgets, organizational procedures, and donor requirements.
• Ensure procurement requests, quotations, bid comparisons, purchase orders, contracts, and all related documents are properly prepared, reviewed, and maintained in an organized procurement filing system.

2- Supplier Coordination and Procurement Follow-up:

• Coordinate with suppliers, service providers, and relevant departments to obtain quotations, follow up purchase processes, and ensure timely delivery of goods and services.
• Maintain professional communication with vendors and support fair, transparent, and competitive procurement practices throughout the procurement cycle.

3- Logistics and Delivery Management:

• Organize and monitor the receipt, transport, storage, and distribution of project materials, supplies, and equipment to ensure they reach the intended locations safely and on time.
• Follow up delivery schedules, waybills, goods received notes, and logistics records to support smooth and accountable movement of project items.

4- Asset, Inventory, and Warehouse Support:

• Maintain updated records of project assets, inventory, stock movements, and logistics equipment, and support regular physical verification of items in coordination with relevant staff.
• Ensure proper storage, labeling, tracking, and issuance of goods and materials in line with organizational asset and inventory management procedures.

5- Documentation and Compliance:

• Maintain complete and audit-ready procurement and logistics files, including requisitions, quotations, comparison sheets, contracts, delivery notes, GRNs, and other relevant supporting documents.
• Ensure all procurement and logistics functions are carried out in line with organizational policies, donor requirements, ethical standards, and internal control procedures.

6- Coordination and Operational Support:

• Coordinate closely with programme, finance, administration, and field teams to ensure procurement and logistics support is provided efficiently for timely implementation of project activities.
• Support operational planning, transport arrangements, market assessments, and other logistics tasks required for effective project implementation.

7- Reporting and Recordkeeping:

• Prepare and update procurement tracking sheets, logistics records, inventory lists, and other routine reports required by the supervisor and relevant departments.
• Ensure accurate archiving and easy retrieval of procurement and logistics records for reporting, monitoring, audit, and compliance review purposes.

8- Any Other Supportive Duties:

• Support audits, monitoring visits, stock counts, field movements, and other procurement and logistics tasks assigned by the supervisor or senior management.
• Carry out any other relevant duties necessary for the efficient procurement, logistics, and supply chain management of the project.

• Bachelor's degree in Procurement, Business Administration, Management, Supply Chain, Logistics, or another relevant field.
• Minimum 3 years of relevant professional experience in procurement, logistics, supply chain, or operations, preferably with NGOs or development organizations.
• Good knowledge of procurement procedures, logistics management, vendor coordination, documentation, and compliance requirements.
• Strong skills in MS Office, particularly Excel and Word, with the ability to maintain accurate procurement and logistics records and tracking tools.
• Good organizational, communication, negotiation, and recordkeeping skills, with the ability to coordinate effectively with suppliers, field teams, and internal departments.
• Ability to work under pressure, manage multiple tasks, and meet deadlines in a professional and organized manner.
• Commitment to transparency, accountability, confidentiality, ethical conduct, and accuracy in all aspects of work.
• Previous experience supporting donor-funded projects, procurement planning, logistics coordination, inventory management, or field operations is an advantage.

Language Requirements:

• Fluency in written and spoken Dari and Pashto is required; knowledge of English is an advantage.

Please submit CVs and Cover Letters outlining why you are interested in the position and how your skills and experience match the skills, qualifications, and competencies required for this position. Applicants who meet the qualifications and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 29 Mar 2026.

Please follow the below link and fill out the form completely.

https://forms.gle/5JdfUNRJPAurEtTy8

for more information, please contact to this number: 0776297804