HR Assistant

Watan Development and Initiative Organization is a non-governmental, nonprofit, non-partisan, and independent organization dedicated to empowering and uplifting communities through sustainable development, promoting social justice, and enhancing the well-being of individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over five hundred individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches. Our commitment to integrity, sustainability, accountability, innovation, empowerment, advocacy, and respect for diversity guides our efforts as we address pressing challenges such as poverty alleviation, education, healthcare, environmental conservation, women's empowerment, child welfare, and sustainable development.

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has adopted the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

Job Summary

The HR Assistant is responsible for efficiently managing HR operations and providing administrative and operational support to the HR Department in implementing HR policies, maintaining accurate records, and facilitating seamless HR services for staff. The HR Assistant based in the provincial office; he/she will work under the direct supervision of the Sr. HR Officer of the central office.

Roles and responsibilities:

• The role contributes to maintaining transparent HR processes aligned with organizational policies and donor requirements.
• Oversee the daily HR functions, ensuring smooth and efficient operations in the provincial office.
• Maintain up-to-date employee files and HR databases.
• Support audit preparation by organizing HR records and compliance evidence.
• Facilitate onboarding and orientation of new staff.
• Assist in handling staff queries regarding HR policies and procedures.
• Assist in organizing training sessions, workshops, and invitations.
• Maintain training records and participation lists.
• Draft HR notices, memos, and correspondence as directed by the Sr. HR Officer.
• Support payroll preparation by providing accurate staff data.
• Ensure confidentiality and ethical handling of HR information.
• Collect and verify monthly timesheets and ensure accurate data entry (e.g., absences and leaves).
• Submit completed recruitment packages to the Head Office HR team for contract issuance.
• Ensure all staff have valid contracts and up-to-date job descriptions.
• Maintain the HR filing system, ensuring confidentiality and accuracy of employee records.
• Ensuring that all the staff personnel files are up-to-date in terms of contracts, timesheets, application forms, and diplomas, and all related documents.
• Assist in the evaluation of all staff in different projects and their follow-up.
• Checking and following up on the attendance sheet or timesheets regularly.
• Ensuring that the staff respects WDIO. Internal staff regulation, to apply the staff regulation, and to answer all questions coming from the staff about our internal rules.
• Assist in the recruitment of teachers/facilitators for the project.
• Conduct reference/security checks of newly joined team members.
• Any other task assigned by the supervisor.

• Bachelor's degree in business administration, HRM, management, educational management & leadership, and any other related field.
• At least 2 years of proven experience in the field.
• Good communication skills,
• Fluent in English, Pashto, and Dari with excellent speaking and writing skills,
• Proficient computing skills – word processing, spreadsheet design, and presentations.
• Efficiency, result-oriented, and excellent management capabilities,
• Ability in problem-solving and conflict resolution,
• Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues responsibly and maturely,
• Excellent capacity development and teamwork skills.
• Ability to travel to the districts of the relevant province.
• Respect and maintain the confidentiality of the organization.
• Ability to use information technology effectively.

Interested applicants could submit their CV and cover letter via the link below

https://ee.kobotoolbox.org/single/l6ILXX93