Finance and Admin officer

Sayas Group is a structure of companies that do business in several countries from Middle East to Southeast and Central Asia. Sayas Group is a leading business group in Afghanistan. The individual companies operate in different sectors from railway design, construction and management to investment, consulting, technical services, logistics, software development, mining mapping and exploration, and last, but not the least, fuel inspection and testing. In addition, the Group has successfully delivered large-scale infrastructure projects, including the construction and installation of modern scanners at the country’s border points, aimed at strengthening customs operations, trade facilitation, and security.

We leverage our knowledge and creativity to best meet the needs of each client. Our expertise and strong network of strategic partners are the very heart of our success. Our management team, our knowledge of the context, local and global procurement networks, and design experts have enabled us to define the optimal solutions and planning that ensure a flawless project delivery.

We are committed to running our business successfully and efficiently, providing long-term benefits to our employees and stakeholders, and enriching the lives of those whom we serve by fulfilling our responsibilities to the best of our ability. We expect excellence from all processes, whether related to policy formation and program development or project implementation and customer services.

As we continue to grow and expand our reach, we remain grounded in the core values of integrity, innovation, and impact. We believe in building sustainable partnerships and investing in human capital to create lasting change. Our forward-looking approach enables us to anticipate market trends, embrace new technologies, and adapt to emerging challenges, all while staying true to our commitment to deliver quality and value in every endeavor we undertake.

Job Summary:

The Finance and Admin Officer is a dual-role position responsible for managing both financial and administrative functions on-site at the Ghoryan district project area. This role ensures accurate financial management, compliance with tax and organizational policies, and smooth office operations. The officer maintains financial integrity while providing administrative support, including procurement, asset management, and staff coordination, supporting the overall efficiency of the project. The employee is required to reside at the project site for effective supervision and coordination.

Key Tasks & Responsibilities:

1. Financial Management

• Control and oversee financial transactions for the Herat (Ghoryan) Project, ensuring compliance with organizational policies and procedures.
• Maintain separate accounts in the financial system for the project to ensure accuracy and transparency.
• Record financial entries in QuickBooks, adhering to the project’s chart of accounts.
• Maintain detailed records of all project expenses and income, ensuring audit-ready documentation.
• Ensure accurate account coding and expense classification while maintaining separate project accounts.
• Prepare accurate and timely financial statements to facilitate decision-making and reporting.
• Assist the Finance Manager with various tasks, reports, and financial analyses as required.

2. Taxation, Government Payables, and Cash Management

• Accurately record and withhold government payables, ensuring compliance with tax and statutory requirements.
• Clear monthly government payables and maintain thorough records for auditing and reporting.
• Process and clear tax withholdings in adherence to SGC and government regulations.
• Manage banking activities, maintain accounts, and record cash inflows and outflows.
• Perform monthly bank reconciliations.
• Maintain accurate records of project receivables and ensure timely collection.

3. Administration, Operations, Procurement, and HR Support

• Maintain project-specific financial and administrative files in compliance with organizational policies.
• Oversee office supplies, equipment, and facilities to ensure smooth daily operations.
• Coordinate meetings, manage schedules, and provide logistical support for project activities.
• Maintain an inventory of office assets, ensuring proper utilization and maintenance.
• Assist in procurement processes, including vendor management, obtaining quotations, and processing purchase orders.
• Prepare and process the project’s payroll, ensuring timely and accurate disbursement.
• Support HR-related administrative tasks such as attendance tracking, leave records, and employee file management.
• Perform additional duties assigned by the supervisor to support project and organizational goals effectively.

Reporting Line

• Reports to: Finance Manager/Head

Qualifications and Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field (Master’s degree preferred).
• Minimum of 3–5 years of proven experience in finance and administration roles.
• Hands-on experience with financial management systems, including QuickBooks.
• Proven experience in managing payroll, tax compliance, and financial reporting.
• Previous experience in administrative functions, including procurement, asset management, and office coordination.
• Strong understanding of financial policies, procedures, and tax regulations.
• Knowledge of procurement processes and vendor management.
• Excellent data analysis, interpretation, and reporting skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong organizational and time-management skills, with the ability to handle multiple tasks efficiently.

Interested and qualified candidates are requested to complete the Sayas Group of Companies SGC online form by clicking the link below and submit a copy of their updated CV (educational and work certificates are not required at this stage) no later than the closing date.

Please note that Sayas Group of Companies SGC does not charge any fees at any stage of the recruitment process. Sayas Group of Companies SGC is an equal opportunity employer committed to diversity and inclusion at all levels. The organization maintains a strict non-discrimination policy in its hiring and selection procedures. All qualified applicants will receive equal consideration, and candidates from all ethnic, racial, and economic backgrounds are strongly encouraged to apply.

Please be advised that only shortlisted candidates will be contacted for further steps in the recruitment process.

Form Link: https://forms.gle/p7Ahy1dZCVnv8XkQA

Only shortlisted candidates will be contacted for a written assessment and/or interview. All correspondence and interview invitations will be communicated exclusively via email; telephone inquiries will not be entertained. Applicants who do not receive a response within two (2) weeks after the closing date should consider their application unsuccessful.