Project Manager

The Terre des hommes Foundation (Tdh), with headquarters in Lausanne and an office in Zurich, is the leading Swiss child rights organisation with more than 2000 employees worldwide. We stand together with children to uphold their rights, protect their lives and improve their well-being. We achieve this through innovative programmes focused on health, migration and access to justice, specially designed to have a positive and sustainable impact.

Tdh has been working in Afghanistan since 1995 and carry out projects related to Child Protection, Mother and Child health and Livelihood Programs in Kabul, Balkh, Kunar and Nangarhar provinces

Main responsibilities:

Project Management

• Develop detailed project plans, including objectives, timelines, budgets, and deliverables, aligned with organizational goals and donor requirements.

• Conduct needs assessments with the support of MEAL dept to identify key health and protection issues in the target area/population.

• Collaborate with subject matter experts (e.g CP and Health Advisers) to design effective interventions, focusing on areas such as public health, child protection, gender-based violence (GBV), and mental health and psychosocial support (MHPSS).

• Identify risks and mitigation strategies during project planning.

• Develop a follow up plan to manage the project budget on monthly bases.

• Prepare monthly financial forecasting plan aligned with approved project activities.

• Monitor the budget project utilisation and ensure the overspending and/or under spending line will be reported to the finance department on regular bases with mitigation measures.

• Monitor the project progress on monthly bases and provide the feedback to the program technical staff.

• Coordinate and oversee project activities, ensuring they are executed on time and within budget.

• Supervise field teams, healthcare staff, and protection staff, providing guidance and support as needed.

• Provide guidance to the health and protection teams to ensure proper implementation of the project and develop action plans to address any deviation.

• Ensure the integration of cross-cutting themes like gender equity, disability inclusion, WAH, climate resilience and sustainability into project activities.

• Manage the project’s budget, ensuring proper allocation of resources and adherence to financial policies.

• Ensure procurement of goods and services necessary for project execution, following transparent and ethical procurement practices.

• If applicable, prepare procurement requests for medicines and supplies together with project technical team and request validation from Health Programme Adviser. Ensure accountability in the use and distribution of medical supplies by ensuring proper documentation of monthly consumption reports

• Actively support recruitment of project staff, identify training needs, and manage project staff, ensuring high levels of team performance.

• Prepare detailed progress reports for internal and external stakeholders, including donors.

• Document best practices, case studies, and lessons learned to inform future projects.

• Ensure that all project documentation is organized and accessible for audits and evaluations.

• Ensure timely provision of accurate data and documentation required for monitoring, evaluation, audits, and donor compliance at provincial level

• Ensure accountability for project results, compliance, and quality implementation within the assigned province.

• Ensure Tdh localisation policy is applied in relation to any local partners within the project.

Coordination and Liaising with Authorities

• Ensure the process of obtaining, renewing, and following up on required project approvals including MoUs, notifications, and permissions at the provincial and district levels.

• Build and maintain relationships with donors, government agencies, non-governmental organizations (NGOs), and community leaders.

• Serve as the primary point of contact for project partners and beneficiaries.

• Organize stakeholder meetings and ensure effective communication of project progress and challenges.

• Supervise the implementation of the local partner activities in the province and in the region.

• Participate in the monthly coordination meeting of the partner in the country.

• Ensure that provincial authorities are informed of project objectives, implementation modalities, and progress in line with local regulations and coordination mechanisms.

• Address and resolve operational challenges raised by local authorities in coordination with the Country Office and senior management.

• Promote constructive relationships with local authorities to enhance community acceptance and minimize operational disruptions.

• Coordinate and participate in joint supervision, monitoring visits, or evaluations conducted by authorities or other stakeholders at the provincial level.

• Ensure accurate documentation of coordination meetings, agreements, and follow-up actions with authorities and partners.

Reporting

• Actively lead and ensure preparation of donor technical reports per donor requirements, ensuring quality and timely submission.

• Actively lead and ensure preparation of Tdh internal technical reports, including monthly reports, success stories, and contributing to Tdh annual report.

• Actively lead and ensure quality and timely preparation of financial reports per the donor’s requirement in close collaboration with the finance department.

• Coordinate with MEAL teams to integrate monitoring data, indicators, and results into donor and internal reports.

• Ensure alignment between approved proposals, implementation progress, and reported achievements.

• Document success stories, best practices, challenges, and lessons learned from field implementation to support donor reporting.

• Support donor field visits, monitoring missions, and assessments by preparing briefing notes, project summaries, and accompanying visitors at the provincial level.

• Maintain organized records of programmatic documents, reports, and proposal-related materials to support audits, reviews, and future funding opportunities.

Others:  

• Perform any other tasks as may be requested by the line manager.

Education :

Bachelor’s degree project management, business administration, development studies or relevant degree.

A Master’s degree in relevant field is an advantage.

Experience / Skills :

Minimum of 7 years of professional experience in project management within Health and Protection programs, preferably with INGOs or international organizations.

Proven experience managing field-based projects, including planning, implementation, budget monitoring, supervision, and reporting.

Strong project planning, implementation, budgeting, monitoring, and reporting skills.

Good knowledge of Health and Protection programming and donor requirements.

Ability to manage multiple tasks and priorities in a field-based environment.

Solid analytical and problem-solving skills.

Proven experience in budget tracking and coordination with finance teams.

Ability to use monitoring data to improve project performance.

Strong leadership and team management skills.

Excellent coordination and relationship building abilities with authorities and partners.

Strong conflict management and negotiation skills.

High level of professionalism, integrity, and accountability.

Ability to work under pressure in challenging environments.

Languages:

Excellent verbal and written English, in addition to fluency in local language/s.

IT knowledge :

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Tdh General Code of Conduct and Ethical Policies :

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

Procedure:
Only complete applications (updated and accurate CV + covering letter) received through Tdh online application platform will be processed. It is essential that all information provided is complete, truthful and verifiable, as any discrepancies may affect your eligibility in the recruitment process.

Additional documents (diplomas, work certificates, etc.) will be requested at a later date. 

Please note that

• Only applications submitted through the online platform will be considered. Applications submitted by email, in person, or through other means will not be accepted.

• Only shortlisted candidates will be contacted for the next stages of the recruitment process.

• Tdh upholds the principles of equal opportunity, diversity, and inclusion, and maintains a zero-tolerance policy toward any harm, abuse, or exploitation of children or vulnerable adults by staff, representatives, or partners.

• Female candidates and persons with disabilities are strongly encouraged to apply. Tdh values the diversity, perspectives and contributions each individual brings to the team. 

References :
Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.

Interested and qualified candidates are invited to apply through the Tdh online application platform via the following link: https://jobs.tdh.org/en-GB/jobs/internal/11f4f294-db8f-4140-a001-c6be9648d89b