Program Support Officer

CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

1. Summary of Key Functions

The primary responsibility of the incumbent is to support program team at CO and Provinces on the areas associated with communication, coordination, reporting, procurement, HR and gender related issues.

Key relations 

• Reports to: Project Manager
• Coordinate with: Deputy project managers, provincial project supervisors, field supervisors, HR, Admin, finance, procurement and program departments
• Duty Locations: Kabul main officer

2. Key Results Expected

• Lead coordination among field offices and country office departments to ensure timely support to provincial team.
• Maintain close coordination between field teams of different provinces for good experience sharing, learning and applying unified approach in the implementation of various project activities.
• Work closely with communication team to support in collection of field information for producing high quality human interest stories, success stories, case stories, video clips and photos with caption.
• Prepare purchase request (PR) and raise PR for the procurement of project materials for CO and provinces.
• Working closely with provincial procurement and logistic assistant to ensure timely delivery of materials, preparing GRN, expenses recording in the system and proper documentation of procurement and financial transaction related procedures.
• Support CO and Provincial team on preparing and delivering training packages, leaflets, brochures, booklets and other required materials for the training and communication
• Receive, analyse and consolidate field weekly, monthly and quarterly reports and provide feedback for the improvement and enrichment of field reports.
• Work closely with gender department and provincial GBV officers to ensure GBV related interventions and women empowerment activities carried out on timely manner.
• Follow up with provinces on weekly reporting and weekly planning and provide brief of weekly progress and plan to project manager and deputy project managers.
• Organizing weekly meeting with provincial team and follow up of action points and agenda of the meeting with relevant provincial office and CO departments.

• Safeguarding Responsibilities:
• Uphold CARE’s Safeguarding Policy and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.
• CARE Afghanistan  participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
• CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

1. Competence:

• Excellent organisational skills,
• Very strong communication and interpersonal skills, demonstrated ability to build trust,
• Provides information and documentation on specific stages of projects implementation,
• Understands the main processes and methods of work regarding to the position,
• Demonstrates good knowledge of information technology and applies it in work assignments,
• Reports to internal and external stakeholders in a timely and appropriate fashion,
• Good analytical skills
• Good report writing skills

Skills and Experience:

Education: 

• Bachelor degree in economics, business administration, computer science, social science or any other relevant field

Work Experience:

• At least 3 years’ experience in Communication, Coordination, Administration, Procurement/Logistics, data management, report writing, planning and MIS in international NGOs or Government organizations.

Languages Skills:

Fluency in written and spoken English Dari and/or Pashto languages.

• Please submit your completed CARE Standard Job application form (ACBAR: Application Form) along with updated CV to afg.vacancies@care.org.
• Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
• Please Indicate the position title, Vacancy Number in the Subject Line (Program Support Officer CARE-AF-0708 Kabul) otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
• The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
• People with Physical Disabilities and Women are highly encourage to apply.
• CARE IS COMMITTED TO SAFEGUARDING POLICY (Available at: Safeguarding)
• CARE IS COMMITTED TO CODE OF CONDUCT (Available at: CARE Afg Code of Conduct (updated).pdf)