The ICRC is a neutral, impartial, and independent organization. Its exclusive humanitarian mission is to protect the lives and dignity of victims of armed conflicts and other situations of violence and to provide them with assistance. The ICRC endeavors to alleviate suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

PURPOSE

The Admin Assistant 1 assists carrying out administrative work in line with the ICRC’s and delegation’s policies and the applicable laws and regulations.

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times
• Represents the ICRC in a professional manner at all times
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

ACCOUNTABILITIES AND RESPONSIBILITIES

FINANCE: (40%)

• Acts as the focal person for any financial matters.
• Participates in cash-flow management to ensure sufficient liquidity.
• Performs the payments, receives cash transfers and records cash movement in the cash book. Performs regular cash counts and reconciliation to avoid any discrepancies between the accounting balance and the physical’s one in the safe.
• Learns and applies the financial procedures. Ensure supporting documents are complete and duly approved before any payment.
• Assists remotely the accountant and the FAD managers of Mazar Sub-Delegation in daily finance activities, in periodic reporting (monthly, quarterly, and annual) and during the yearly budget exercise.
• Provides guidance to the KUD office staff about the financial procedures and shares and implement any new financial instructions.
• Reports immediately to MAZ F&A Manager any suspicious activities or incompliance with the financial procedures.

LOGISTICS (25%)

• Under the direction of the Log Site manager of Mazar, helps to fulfil the supply orders (SR) related to Kunduz as per the specifications, quality requirements and timeframe instructed.
• Carries out market assessment when needed, negotiates with suppliers, and collects the required information and supporting documents from the suppliers.
• Oversees the fleet activities in Kunduz and manages the driver.

PREMISES MANAGEMENT (15%)

• Manages the housekeeper to ensure the premises meet the ICRC standards of safety, sustainability, hygiene and comfort.
• Manages the Security Guards and ensures they apply all relevant procedures to maintain the safety and security of the premises.
• Proposes maintenance works and the purchase of housing items to the FAD Manager of Mazar.
• Monitors and follows up the stocks of cleaning and maintenance items.

WELCOME (10%)

• Through efficient communication with the Welcome counterparts in other sites, ensures the visitors’ needs in terms of pickups and accommodation are met.
• Plans for the briefings (Welcome, security and operational) of the new-comers and first time visitors

HUMAN RESSOURCES (5%)

• Acts as focal points for the resident staff of the Antenna for all HR matters (except Staff Health).
• Ensures strict implementation of policies and procedures related to human resources management of resident staff.
• Advises the HR officers of Mazar about issues related to the AoR.
• Ensure confidentiality for all HR matters.

INFORMATION MANAGEMENT (5%)

• Handles diplomatic pouch processes and files bi-weekly bordereaux
• At the request of and under the supervision of the IM Assistants/IM Officer (of Mazar or Kabul), provides support on specific projects/files.
• Monitors and applies the retention policy in the Office.

PEOPLE MANAGEMENT RESPONSIBILITIES

• Ensures that job descriptions for employees under his/her supervision are up to date; seeks feedback and support from the HR Department if needed
• Plans and coordinates the annual leave of the employees under his/her supervision ensuring continuity of the operations throughout the year and making sure that there are no outstanding holiday balances at the end of the year
• Coordinates and supports the employees under his/her supervision in their personal development by coaching and advising them on internal and external training and development possibilities
• Completes the appraisals of their direct report timely.

• University Degree, preferably in Finance and Administration
• Excellent command of English and Local Languages (Pashto, Dari) in speaking & Writing.
• Computer skills, including Microsoft Office suite
• 2 Years of experience in the field of administrative and finance
• Openness to learning and improving existing procedures based on needs

Please click on the ICRC career page link to creat an account; once created, sign in and apply for the position. Creating an account on our career page is required, and you will be unable to apply for any ICRC employment without an account. The ICRC recruitment module is for online employment with grades B1 and up.

Important Notice:

“The ICRC values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates. Female applicants are encouraged to apply.

CVs received will be subject to the rules of the Data Protection of the ICRC (Data Controller) and will only be used for the purpose they were sent for and will not be kept after the end of the process or shared with third parties without consent of the sender.

https://www.icrc.org/en/publication/4261-icrc-rules-on-personal-data-protection#

Important Notice:

The ICRC recently noticed that a number of individuals and online pages are offering fake services in the name of the organization in return for money. Please note that all ICRC services are completely free of charge and at no point the organization or its staff would ask for money be it during its recruitment process or any other services in the country. Please remain cautious and avoid sharing your personal information through online links. We thank you in advance for your understanding.

 اطلاعیه مهم:

 کمیته بین المللی صلیب سرخ (آی سی آر سی) اخیراً متوجه شده است که تعدادی از افراد و صفحات آنلاین در بدل دریافت پول خدمات جعلی را به نام این سازمان ارایه میکنند. لطفاً ، متوجه باشید که همه خدمات آی سی آر سی کاملاً رایگان است و این سازمان یا کارمندان آن هیچ وقت درخواست پول را در مراحل استخدام یا انجام خدمات دیگر در کشور نمیکنند. لطفاً محتاط باشید و از شریک ساختن معلومات شخصی در لینک های آنلاین خودداری نمایید. پیشاپیش از شما سپاسگزار استیم. 

مهمه خبرتیا:

 پدې وروستیو کې د سره صلیب نړیوالې کمېټې (آی سي آر سي) ولیدل چې یو شمیر کسان او آنلاین پاڼې د پیسو په بدل کې د دغه سازمان په نوم جعلي خدمتونه وړاندې کوي. مهرباني وکړئ په یاد ولرئ چې د آی سي آر سي ټول خدمات په بشپړ ډول وړیا دي او دغه سازمان یا کارکونکي یې د ګومارنې په بهیر کې یا په هیواد کې د نورو خدماتو په بدل کې هیڅ وخت د پیسو غوښتنه نه کوي. مهرباني وکړئ محتاط اوسئ او د آنلاین لینکونو له لارې د خپلو شخصي معلوماتو له شریکولو څخه ډډه وکړئ. موږ ستاسو د پوهیدو لپاره د مخه منندوی یو.

The ICRC in Afghanistan announces its vacancies through ACBAR and Careers only.