HMIS Assistant

CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

• Summary of Key Functions Objective 1: To conduct HMIS (Health Management Information System) Trainings
• Works closely with the health facilities in charges in data collection.
• Data entries into the MoPH DHIS2 online database and data clean-up of the MIAR, MAAR and FSR reports.
• Pulls data reports as requested.
• Assists with HMIS trainings.
• To ensure timely data submission to the dhis2 system.
• Assists Senior HMIS officer in other data reporting requirements.
• Assists with the health facilities data and documents updated.

• Duties & Responsibilities

•  Supports the work of the Senior HMIS officer and other supervisors.

• The HMIS assistant will entre all the HFs and HPs reports such as MIAR, MAAR and FSR reports in the DHIS2 MoPH online database. l

• To ensure the HMIS is implemented in the communities and health facilities (HFs) levels in the province and included the following:

• To ensure the rationale use of tally sheet and standard registers in the community levels (Health Posts) and HFs  

• To ensure the timely and regular flow of the service provision data from community to the HFs and provincial level afterwards

• To emphasize the promoting of data use in the HFs and provincial levels  

• To ensure all HFs are registered and have specific code through the central HMIS department.

• To keep and file all HFs reports as hard copy in the province level

• To ensure the Catchment Area Annual Census (CAAC) is implemented by Community Health Workers (CHWs), and CAAC data entry in the database

• To assist the Senior HMIS officer in implementing HMIS data quality assurance tool and data entry in the province level.

• To assist and ensure the conducting of the HMIS subcommittee monthly meetings and       keeping the minutes of the meetings. 

• Carry out HMIS training follow up prepare and conduct refresher trainings.

• To take part in the HF and Household surveys

• Participate in drafting monthly, quarterly, and annual reports.

• Submit HMIS data(replica) to main office timely.

• Keep records of all HMIS documents (hard and soft copies) including backup safely.

• Providing the HMIS stationery and formats to health facility level on monthly /quarterly

base.

• Other tasks given by the supervisor.

• Objective 3: Any other tasks given by the Supervisor.

2. Duty Locations

The HMIS Assistant Based Kabul and 60% traveling to the provinces Khost, Paktika, Paktia, Herat, Ghazni and Balkh Provinces.

Competence

• A good understanding of MoPH HMIS guideline.
• A good understanding of DHIS2 online database, MoPH Nutrition database
• Ability to work within a tight timeframe.
• Motivated and prepared to work in the field areas in challenging conditions.
• Approachable, good listener, easy to talk to
• Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Skills and Experience:

• Previous experiences in conducting HMIS Initial trainings, DHIS2 online database and MoPH Nutrition database.

•       Ability to doing the data entry in the MoPH DHIS2 online database.
•       Good organization, planning, and reporting skills are necessary.
•       Ability to manage working environment according to local culture.

Education: 

• Graduated from Medical Faculty (MD), Public Health or from the health institutes with HMIS experience.

Work Experience:

At least 2 years’ experience in the field of HMIS.

Languages Skills:

Fluent in local languages (Dari & Pashto), knowledge of English is a plus.

• Please submit your completed CARE Standard Job application form (ACBAR: Application Form) to afg.vacancies@care.org.
• Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
• Please Indicate the position title, Vacancy Number in the Subject Line (HMIS Assistant CARE-AF-0687 Khost) otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
• The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
• People with Physical Disabilities and Women are highly encourage to apply.
• CARE IS COMMITTED TO CHILD PROTECTION POLICY (Available at:  http://bit.ly/CAREAFG_Child_Protection_Policy)