About OSED

The Organization for Social and Economic Development (OSED) is a purely social purpose organization. Registered and operating in Afghanistan as a non-governmental, non-profit, non-political and non-aligned organization.

OSED is a protection-oriented community development organization which works towards a prosperous, resilient, just and inclusive society. We design and implement our programs through a process of Community Development focusing on the most vulnerable populations groups. Our humanitarian and development initiatives are people-centred and delivered through community-based and locally-led approaches.

Our overarching goal is to reduce human suffering. We envision safe, prosperous and open communities that are protected by civilized rules. This vision guides our strategy and every member of the organization believes in and works towards the attainment of this generational collective effort. We appreciate the weight of our purpose and realize the need for an equally strong organizational culture that ensures mission continuity and purposefulness.

We aim to strengthen protection services in contexts of humanitarian crises, natural disasters and conflict by delivering protection services to populations affected by crises, restoring livelihoods and organizing evidence-driven advocacy. We enable the vulnerable to access protection services, make informed decisions, assert their right and build agency toward greater inclusion and access. Our approach to tackling protection risks and vulnerabilities is based on a model that is locally-led, community-based, anticipatory, people-centred and long-term.

PURPOSE OF THE POSITION

The Hub Coordinator is responsible for driving forward and implementing the work of the Hub with oversight, direction & support from the Hub Leadership Team.

While the Hub is in incubation, the Hub Coordinator’s role will be to develop and implement the plan to complete the incubation process, with steering from the Hub Leadership Team and its relevant governance bodies. This responsibility will evolve as the Hub completes incubation.

The Hub Coordinator will also be responsible for coordinating with Hub and members, managing and reporting on grants received for Hub Incubation, coordinating with programmes and initiatives of the Hub, reaching out to external stakeholders and taking on representational roles as delegated by the Hub Leadership Team. The Hub Coordinator will also play a critical role in documenting learning and information about the Hub, as well as engaging with the wider Hub collective.

DUTIES AND RESPONSIBILITIES

1. Drive forward the Hub Incubation process, under oversight of the Hub Leadership Team
   1. Facilitate the Hub Leadership Team and members to develop, refine or strengthen the Hub’s vision, mission, strategy documents. Work to plan and deliver on that strategy and vision. This includes tracking, monitoring and implementing Hub Incubation plans with timely reporting to the Hub Leadership Team and facilitating regular learning and reflection sessions.
   2. Ensure strong delivery of all the Hub actions and spend of Hub funds, including collaborating with finance staff in the Hub or Hub Host agency to monitor and track funding, conduct budget revisions as necessary and to report on spend.
   3. Shape the Hub’s vision and plans into an operating financial and business model, with inputs from the Hub Leadership Team. Lead the development and operationalisation of the resource mobilisation strategy for the India Humanitarian Hub to support Hub sustainability, including outreach to prospective donors, developing concept notes and proposals etc.
   4. Facilitate the Hub Leadership to make key decisions on governance structures, process and ways of working, and formalise those structures through development of clear governance documents, policies and structures.
   5. Facilitate the effective running of the Hub Leadership Team and other governance bodies, including ensuring that meetings are well organised, notes taken and circulated and actions followed up, as well as troubleshooting issues.
   6. Ensure clear and timely reporting on donor grants and on funds received.
   7. Collaboration with Network Development Team to support alignment and shared ways of working, and to facilitate support.
   8. Oversee delivery of consultants or staff, as appropriate.

2. Membership intake and engagement
   1. Ensure clear, consistent and transparent communication and engagement with Hub and Network members. This includes:
      1. Developing and implementing a membership engagement strategy, which will include collaborating with members on various hub initiatives, programmes and meetings.
      2. Ensuring members are clear on their rights, obligations, benefits and have signed a membership agreement with the Hub
      3. Serving as a point of contact for member queries, concerns and needs.
      4. Escalating membership concerns or complaints as necessary.
      5. Ensuring strong and consistent communication with members and connecting them with opportunities from Peer Hubs.
      6. Following up with members on any obligations, such as participation and membership fee payment
   2. Run clear, transparent and efficient membership intake processes when the Hub has a window to open up membership. This includes:
      1. Developing required membership strategy or policy documents.
      2. Setting a direction and scope for each membership intake.
      3. Running a call for membership, engaging with interested potential members, and managing the application process and selection.
      4. Liaising with relevant due diligence and membership processes, which may include scoping a local due diligence provider.
   3. Collaboration membership and governance team to support alignment and shared ways of working.
   4. Facilitate regular coordination meetings among AHH members, stakeholders, and partners to enhance communication, information sharing, and collaboration.
   5. Facilitating communication and collaboration among member NGOs, ensuring effective information sharing and coordination of activities. b. Organizing regular meetings, workshops, and events to foster networking opportunities, exchange of ideas, and strategic planning among member organizations.
   6. Coordinate joint planning, assessment, and response activities among network members to ensure alignment with humanitarian priorities and principles.
   7. Supporting member organizations in identifying areas for partnership and collaboration, including joint programming, resource mobilization, and advocacy efforts.

3. Engage with wider stakeholders in line with the vision and mission of the Hub
   1. Support in building strategic alliances & partnerships with relevant agencies, institutions and stakeholders with similar line of interest and synergies and explore opportunities for potential collaboration.
   2. Work closely along with national networks for engagement & interactions to achieve the established vision of the hub.
   3. Ensure the Hub has a communication strategy including brand building and visibility for the Hub.
   4. Represent the Hub in relevant external forum, as delegated by the Hub Leadership Team.
   5. Establish and maintain effective relationships with key stakeholders, including government agencies, UN bodies, donors, and local partners to strengthen AHH's network and influence.
   6. Represent AHH in relevant coordination forums, working groups, and clusters to promote collaboration, share best practices, and advocate for humanitarian needs and priorities.
   7. Developing and maintaining a database of member NGOs, including contact information, areas of expertise, and ongoing projects.
   8. Representing AHH in external meetings, forums, and working groups, advocating for the interests and priorities of member organizations.

4. Build a coherent and strong Hub secretariat structure
   1. Support and oversee the secretariat staff in designing interventions and assisting them in preparation, implementation and monitoring of hub incubation activities.
   2. Regularly coach and offer supportive supervision to the secretariat staff.
   3. Develop a strong and effective team culture and ways of working across the secretariat staff, which may include putting in place rhythms of in person and virtual team meetings, learning and reflection sessions and promoting collaboration and collective problem solving.
   4. Line management and recruitment of necessary staff and consultants.

5. Engagement with peer Hubs.
   1. Take on primary responsibility for interfacing to ensure smooth communication on behalf of the Hub Leadership Team and represent the Hub to the platforms as and when directed by the Hub Leadership Team.
   2. Coordinating with other hubs with a perspective of South-South Cooperation.
6. Any other tasks in line with the scope of the role as directed by the Hub Leadership Team.

Vacancy Statement

The Organization for Social and Economic Development (OSED) is seeking to hire a competent candidate based on the criteria described below. The recruitment is made in a manner that is consistent with the Principle of Merit, Equal Opportunity and compliance with all relevant laws and its current Human Resource policy, related best practices and processes.

POSITION REQUIREMENTS

1. Education
   1. Bachelors in the field of Social Science/Disaster Management/Development Studies/ humanitarian studies and any related domain. Masters is preferred.
2. Experience
   1. 5 years of experience in the humanitarian response sector with at least 2 years of experience in effective network management.
   2. Related work experience in complex emergencies or fragile contexts is preferred.
3. Skills
   1. High level of maturity with excellent team management / leadership skills.
   2. Excellent verbal and written communication skills to deal tactfully and sensitively with a wide range of people in a large organisation Ability to work with a diverse group / across multiple locations.
   3. Strong coordination and organizing skills.
   4. Strong strategic thinking skills.
   5. Attention to detail and organisation.
   6. Creative thinking and openness.
   7. Languages: Afghan (Pashto & Dari) and English

PROFESSIONAL AND EDUCATIONAL BACKGROUND

1. Experience working within or in support of networks or similar coalitions.
2. Understanding of the humanitarian architecture, including debates around localisation, decolonisation and locally-led action (desirable).
3. Understanding of network management and coordination.
4. Strong written and verbal communication skills with good experience in result-based approaches.
5. Demonstrated ability to liase with Government representatives and donors.
6. Experience in building partnerships with a diversity of organisations.
7. Experience in developing policies or effective governance structures.
8. Experience of project and financial management; (experience of supporting specifically local and national organisations in managing projects and finances is desirable).
9. Strong understanding of humanitarian principles, coordination mechanisms, and standards, including Sphere standards, IASC guidelines, and Core Humanitarian Standards.
10. Excellent communication, networking, and interpersonal skills, with the ability to build and maintain effective relationships with diverse stakeholders.
11. Proven experience in project management, capacity building, and information management.
12. Ability to work effectively under pressure, manage multiple tasks simultaneously, and meet deadlines.
13. Familiarity with the humanitarian context and challenges in Afghanistan is desirable.

APPLICATION PROCESS

If you are interested in this position, please submit a single PDF document containing your cover letter and CV to vancancy@osed.org and by 20 September 2024. Please write the Vacancy number of the position and your full name in the subject of your email. Only shortlisted candidates will be contacted for interviews.