Solidarity for Afghan Families (SAF) was established on October 2005 as a non-governmental, non-political and non-profit organization with an independent legal identity. The vision of the organization is to get to a developed and welfare society for Afghan families and the mission of the organization is empowering and enabling Afghan families to combat against diseases, poverty, social injustice and illiteracy –

موسسه همبستگی برای خانواده های افغان (SAF) در اکتوبر 2005 به عنوان یک سازمان غیر دولتی، غیر سیاسی و غیر انتفاعی با هویت مستقل قانونی تاسیس شد. چشم انداز سازمان، دستیابی به یک جامعه توسعه یافته و رفاهی برای خانواده های افغان است و ماموریت سازمان، توانمند سازی خانواده های افغان برای مبارزه با بیماری ها، فقر، بی عدالتی و بی سوادی است

Scope of work:

Pharmacy Supervisor is responsible for the coordination, cooperation, follow up and proper management SAF’s pharmaceutical issues. He/She will manage all the pharmaceutical affairs of the province. He/she is based on field office with frequent travel to HFs for regular supervision and monitoring, to ensure smooth implementation of pharmaceutical issue in the HFs.

Responsibilities:

A-General

• Works with co-operative attitude and keep a high standard of quality
• Develops spirit of co-operation and understanding among members of the organization.
• Follows SAF's established policies, procedures and objectives; continuous quality improvement initiative works/ performance.

B- Responsibilities:

• Prepare plan for pharmacy stock arrangement.
• To store, arrange and organize the medicine /Supplies and other pharmacy related materials/equipment properly in the shelves or specified areas.
• To ensure proper and complete receipt and issue of drugs/supplies at pharmacy warehouse level according to the approved documents.
• Prepare and report of monthly stock balance to technical manager.
• Selection and prepare order with justification.
• Responsible for mSupply implementation at provincial pharmacy stock level.
• Communication every pharmaceutical issue with Line Managers.
• To ensure that drugs are not expired, if it is near to be expired should be reported before three months to the line manager.
• To make sure that all drugs/Supplies received or issued are entered to the pharmacy database, stock book and stock card on due time in coordination with pharmacy team.
• Ensure that all pharmaceutical are regularly supplied to the every HFs on approved documents. (Based on consumption report and approved documents of technical coordinators)
• Implement HQIP standards in the relevant HFs according to the HQIP implementation plan.
• Implement QCC and Vignette in all HFs.
• Being accountable for provision of approved documents for all pharmacy related receipts and supplies/issues (Approved documents by authorized staff without any errors)
• To report the line manager for all receipts, issues, inventory, monthly stock report, consumption report   discrepancy in amount, type of medicine and supplies and specifications contrary to the approved items description.
• To ensure that stock inventory is conducted every three months and report are prepared and shared with line manager.
• To take preventive measures such as humidity, direct sun light and bugs in the  pharmacy warehouse and stores in support of administration team,
• To ensure the proper ventilation and temperature of the pharmacy warehouse/ stock.
• Good knowledge in Microsoft Excel, especially pharmacy database.
• To ensure that all pharmaceutical have been arranged properly in cabinets and all security and safety measure are considered.
• To make sure that all pharmacy related documents are properly GRN and Waybill   are ready for review at any time.
• To make sure the quantity of all medicines /Supplies with QC document mainly AFDA approval are according to the approved documents during receipt and issue at warehouse level.
• Be cooperative and having good attitude towards the supplier’s representatives, labor workers and support staff helping in the downloading and uploading of items.

Performance Indicator:

• Prepared 12 Action plan per year
• Supervised 15 HFs every month or 45 HFs in one quarter.
• Collecting 54 pharmacy monthly consumption report per month (648 per year)
• Prepare and report 12 monthly stock balance to technical manager per year one per reach month.
• Updating stock cards for all items (100%) on regular monthly bases.
• 4 updated stock inventory list are prepared and shared with line manager per year/ one per each quarter.
• Updating mSupply database once per distribution/receiving regularly.
• Providing release forms and other documents of all (100%) supplied items.
• Preparing 4 weekly report per month of the provincial stock and sharing with main office
• Applying RMU and IMAT checklists once per quarter (4 per year) in each HFs

Qualifications

• Bachelor’s degree in pharmacy (graduated from Pharmacy faculty)
• At least 3 years of professional experience as pharmacy Supervisor/data entry/supervisor in BPHS/EPHS project.
• Good working knowledge of computer, Ms Windows and Ms Office (MS Word, Excel and PowerPoint are the minimum requirements)
• Better data management skill
• Able and willing to travel to project sites.
• Proper knowledge in English and fluent in Dari and/or Pashto, both written and spoken

Interested Applicants are requested to submit a cover letter and detailed CV, through the Link Only, there is no other way of applying to the position, you are required to fill the form correctly otherwise you will not be listed.

Please note that applications received after the closing date will not be given consideration. Only shortlisted candidates whose application responds to the above criteria will be contacted for a test/interview.

Note: CV should be PDF and size must not exceed 1Mb.