Humanitarian and Development Non-Governmental Organization (HDNGO) is a national, non-profit organization currently active in the southern region of Afghanistan. HDNGO is consisted of professionals and experts in Protection, Shelter, WASH, Education, Health, livelihood; and Agriculture as well as other humanitarian services and activities. This organization has subscribed to the Afghanistan Shelter; ES/NFI, FSAC and WASH Clusters. Recently, HDNGO has signed agreement with UNWOMEN organization.

1. Finance Management:

• Ensure that good quality finance and administration systems as per the standard
• HDNGO Initiative guidelines are functioning and maintained in the program.
• Ensure correct account management for all grants in accordance with the grant agreement(s).
• Supervise and provide training on finance and administration procedures to the concerned staff members in the HDNGO Initiative.
• Supervise the use and understanding of the HDNGO accountancy software by the concerned staff (local and international) in each field base.
• Ensure that all members of the HDNGO team are trained in and respect the HDNGO Finance and Administration procedures.
• Prepare monthly electronic and paper reports on expenditure against project budget(s).
• Prepare monthly budget control overviews.
• Support the Country Director with ensuring compliance to all grant agreements for financial reporting and procurement. This includes field level compliance to all legal aspects of the grant agreement.
• On the basis of cash available in-country, planned expenditure and budget available, ensure that regular Requests for Cash Advances are sent to the HQ in a timely manner.
• Overall responsible for salary/fee payments to all local team members including daily workers as required.
• Overall responsible for distributing ICLA (In Country Living Allowances) and security cash (when required) to international team members as well as reimbursement of approved expenses.
• Maintain a HDNGO bank account in the program country.

2. Administration

• Follow up on all rental agreements for the HDNGO Initiative guesthouse(s), office(s), and vehicles, etc. and renew rental agreements when necessary.
• Follow up on government demands and decrees that have direct impact on the mission’s work.
• When necessary, follow-up on the HDNGO Initiative’s registration in country with the Ministry of Foreign Affairs and other local actors.
• Assists in external meetings (administration and Human Resource cluster, NGO forum etc) to represent the HDNGO Initiative when necessary. Minutes of meetings are to be set up and share afterwards.
• Assist the Country Director with any other administrative tasks as required.

3. Human Resources

• Directly responsible for all administrative aspects of local staff recruitment. This includes set up of non-technical job descriptions and assisting with the editing of technical job descriptions, posting adverts, organizing interviews, etc.
• Ensure that standard salary scale and per diem polices are in place and updated regularly upon validation from HDNGO Grants Management Team.
• Ensure compliance with all local government taxation and labour regulations concerning employment contracts.
• In collaboration with the Country Director, oversee that national staff adheres to The HDNGO Initiative code of conduct, PSEA/Safeguarding policies and internal rules.
• In collaboration with the Country Director and other line managers, ensure that international team members respect internal rules and policies in relation to the management of national staff under their responsibility.
• Responsible for all expat administration including the role as focal point for international flights, holiday planning and visas process.
• Focal point, in cooperation with the Country Director, for the national labour inspection (including for all legal complaints issued by national staff).

4. Program Support

• Assist the Country Director with writing of Memorandums of Understanding.
• When required, represent the HDNGO Initiative in external coordination meetings (including donor related meetings).
• At the request of the Country Director, provide finance/admin and/or human resources support during field or assessment missions.
• Provide all the support needed by the program to ensure a quick delivery of the activities within the established procedures and GM directives.

5. Reporting / Proposal writing

• Advise and assist the Coordination team in the creation of viable new proposals and budgets.
• In link with the Coordination team, draft budget proposals based on current and planned expenditure, within the donor template and send it to the Grant Manager for approval before submission.
• In link with the HQ Grants Manager, prepare the financial reports to donors so that these are prepared and submitted in a timely manner, as per the grant agreements.
• Participate in the elaboration of regular internal situation reports (‘sitreps’) for subjects directly related to the responsibilities of the Finance and Administration Coordinator.

6. Country Coordination Support

• Participate in regular coordination meetings whenever required.
• Exceptionally replace one of the other coordinators in case of need.
• Cooperate and communicate with other coordinators for better activities implementation.

7. IT

• Ensure the quality of IT equipment and software.
• Coordinate with Logistics regular quality equipment reviews.
• Follow-up the technical assistance to IT equipment.

• University degree in a relevant field such as management or medical doctor Master of Public Health (MPH) is preferred

Interested applicants are requested to submit their applications comprised of a one-page cover letter explaining their interest and suitability for the position along with an updated CV to the attention of following address hr@hdngo.org

Please note that applications received after the closing date (July 21, 2024) will not be considered.

Please don’t forget to write Deputy Director /VA/kdr-2024-01- in your email's subject line, otherwise your application will not be considered. All shortlisted candidates will be directly contacted through their emails for test/Interview.

submit a hard copy of your CV and cover letter to the Office Humanitarian and Development Non-Governmental Organization (HDNGO) at (Head Office Add: House # 3, Lane # 14th, Street # 31, Aino Mina, Kandahar, Afghanistan.

hr@hdngo.org

www.hdngo.org