INTERSOS is an International non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.

Job Summary

The Human Resources Assistant administers the day-to-day operations of the Human Resources department, to provide clear and organized staff management practices. He/she will be a focal point for all staff on HR issues under the guidance of the HR Manager, providing necessary support to all teams on required HR tasks. INTERSOS requires a dynamic person, eager to learn and to develop him/herself.

MAIN TASKS/DUTIES:

Support to HR Department

• Maintains basic general knowledge of HR policies and Afghan employment processes
• Participates in developing HR team objectives and plans
• Participates in HR Team Meetings as required

Staff Administration

• Ensures the accurate and timely administration of employee files, with archiving as required
• Scans documents using appropriate scanning equipment and software and verifies scanned documents' accuracy with source documents
• Prepare national staff contracts, Casual Labor contracts and amendments to contracts
• Monitors leave balances and sends monthly reminders
• Administers the monthly attendance sheet
• Ensures the regular and accurate update of the staff contact list (Excel)
• Ensures all HR data and personnel files are interred into the HR database (IMP – HR Management) and keep them up to date

Compensation and Benefits

• Ensures to prepare the monthly staff pay-slips and collect a copy of them duly signed by staff and PM
• Provides accurate and timely information to the HR Manager for monthly HR Matrix payroll

Recruitment and Onboarding

• Stores all required documents related to the recruitment process
• Ensures accurate record-keeping of recruitment vacancies activated.
• Tracks the recruitment mailbox and provides longlist to managers
• Coordinates required tests and interviews with managers and applicants
• Follows up with timely reference and background checking keeping managers updated on status
• Ensures New Starter checklist and Induction Schedule is completed and filed

Training and Development

• Assists with administration of Performance Review process by filing completed staff evaluations and reporting to HR Manager with status updates

Exit Processes

• Ensures effective exit interviews are in place and provide management with analysis and recommendations
• Performs exit interview with all departing employees
• Provide feedback to management on potential improvements realized through the exit interview process
• Provide certificate of end of services for all departing employees

General

• Any other task required for the smooth running of the HR department
• Protects the interests of employees and Intersos, in accordance with internal policies and Afghan Labor Law

Archive

• Organize archival records and develop classification systems to facilitate access to archival materials
• Provide reference services and assistance for users needing archival materials
• Prepare archival records, such as document descriptions, to allow easy access to information
• Authenticate and appraise historical documents and archival materials
• Create and maintain accessible, retrievable to HoM computer archives and databases
• Research and record the origins and historical significance of archival materials

Person Requirements

• Excellent computer skills in MS Office suite.
• Effective oral and written communication skills in Pashto/Dari and English.
• Strong office administration experience (knowledge in compensation/recruitment desirable).
• Skilled in data management (electronic and paper).
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills, able to identify and resolve problems in a timely manner

Education

• Bachelor’s degree, preferred
• Certificate in Human Resources, desirable

Respected Applicants, please visit the link below and fill in the required information.

https://forms.gle/Ky9sLRWvyKCj8kej9

Please note that only shortlisted applicants will be contacted and called for a test/Interview.

Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply