Job Details

Position Title: Project Assistant (Finance)
1 month ago

Project Assistant (Finance)

IOM

(Job has been expired)

Position Title: Project Assistant (Finance)

2021-10-20        Kabul       Full Time        79

Job Location: Kabul
Nationality: National
Category: Finance
Employment Type: Full Time
Salary: G5
Vacancy Number: SVN-KBL-090/21
No. Of Jobs: 1
City: Kabul
Organization: IOM
Years of Experience: A minimum of three (3) years of work experience with increasing responsibilities in finance/accounting.
Contract Duration: 6 Months with possibility of extension
Gender: Male/Female
Education: University degree in business administration, finance, accounting, or economics.
Close date: 2021-10-20

About IOM:

II. Organizational Context and Scope

IOM, with financial assistance of the European Union, developed the 5-year Reintegration and Development Assistance in Afghanistan (RADA) project to support sustainable reintegration of returnees within their communities of return. RADA is implemented in eight provinces of high return to achieve the following results:

1. Sustainable reintegration: Returnees and communities in areas of high return in Afghanistan share an enabling environment for sustainable reintegration in which returnees reach a level of economic self-sufficiency, social stability within their community, and psychosocial well-being that enables them to cope with (re)-migration drivers.

Activities include: integrated community development projects, support to businesses, start-ups and Technical and Vocational Education and Training (TVET).

2. Capacity strengthening: The Ministry of Refugees and Repatriation (MoRR) and its departments at the provincial level, has strengthened capacities to plan, coordinate and facilitate the provision of comprehensive reintegration assistance.

Activities include: technical assistance, peer-to-peer capacity building and the establishment of referral mechanisms and structures such as Reintegration Information Centres (RIC) at the provincial level.

3. Reception Assistance: Persons who are returned to Afghanistan under the Joint Way Forward Framework and additional arrangements on non-voluntary returns, are provided with immediate assistance at the airport in Kabul, Afghanistan.

Activities include: medical and psychosocial screening and referral, temporary accommodation and onward transportation.

4. Knowledge development:  Comprehensive data collection, trend monitoring, and research contributes to an evidence base on return, reintegration and development policy and practice in Afghanistan.

Activities include: data collection and analysis to monitor results, impact and contextual trends, publications and roundtables contribute to policy discussions at national and international level.

Under the overall supervision of the SRR Sr. Program Manager and the direct supervision of the SRR National Programme Officer (Finance) in Kabul, the successful candidate will support in monitoring financial compliance of the IOM Afghanistan managed, EU funded project “Reintegration and Development Assistance in Afghanistan” (RADA) through the following responsibilities:

Job Descriptions:

Implementing Partner Financial Reporting

  1. Assisting in IP financial report validation, expense verification, document completion, compliance, and tracking.
  2. Verifying IP financial reporting is in accordance with the concluded agreement, which includes flown-down conditions from the donor agreement, as well as applicable IOM financial rules.
  3. Managing, already established matrices, and developing, if needed, new matrices for IP financial report expense verification and document completion. Flagging any contested transactions and following up with IP for timely correction.

Financial Document Verification and Tracking

  1. Verifying documents raised within RADA, which bears any expense, are in-line with IOM Financial Management Rules and Procedures and RADA’s specific procedures before they are processed in other relevant IOM departments.
  2. Double-checking the cost breakdown of requests and ensuring appropriate budget lines are used.
  3. Verifying Reception Assistance payment vouchers are complete, correct, and compliant to agreed set of required documents.
  4. Managing tracking matrices for RADA expenses and payments. Monitoring and following up with the Treasury Unit to ensure expenses are released on time.

Project Financial Management

  1. Assisting invalidation of RADA projectization (i.e. cost allocation) and budget line usage.
  2. Assisting in managing RADA’s budget follow-up tool to monitor budget vs. actual on continuous basis and in the RADA’s monthly finance meeting.
  3. Assisting in preparing RADA financial reports including annual donor report.
  4. Any other tasks assigned by the line manager as deemed necessary.

 

Job Requirements:

IV. Competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Note:

  • The recruitment process for this vacancy notice may be used to employ candidates for similar roles
  • Appointment is subject to funding availability.

Technical

  • Effectively applies knowledge of relevant financial discipline
  • Ensures application of institutional financial policies and guidelines
  • Advocates incorporation of financial considerations into processes and procedures
  • Masters subject matter related to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions

           Excellent Microsoft Excel skill

SKILLS:

Familiarity with generally accepted accounting procedures.

Excellent knowledge of and experience in the use of the MS Office package, especially Excel.

V. Education and Experience:

  • University degree in business administration, finance, accounting, or economics.
  • A minimum of three (3) years of work experience with increasing responsibilities in finance/accounting.
  • Familiarity with generally accepted accounting procedures.

Excellent knowledge of and experience in the use of the MS Office package, especially Excel.

VI. Languages:

  • Fluency in English and Dari required (speaking and writing)

        Pashto- Advantage Knowledge

Submission Guidelines:

Interested applicants are invited to send curriculum vitae by the following e-mail address:

applications4@iom.int  and by Close of Business (CoB) 20 Oct 2021 latest, referring to this advertisement quoting the above vacancy notice number.  Candidates holding an IOM contract, please update your information in your IOM PRISM account, and submit that with your curriculum vitae to the mentioned email address, applicants who failed to do so will not be considered. We do not accept hard copies.

To create IOM PHF, please refer below:

IOM Staff inside IOM network, please update your information in your IOM PRISM account.

External candidate with no account yet in the IOM website, Click here to create your account.

External candidate and already have an account,  Click here

IOM Staff outside IOM network, Click here

Submission Email:

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