Job Details

Position Title: Procurment Manager
1 month ago

Procurment Manager

JACK

(Job has been expired)

Position Title: Procurment Manager

2021-12-12        Kabul       Full Time        64

Job Location: Kabul
Nationality: National
Category: Purchasing-Procurement
Employment Type: Full Time
Salary: As per organization policy
Vacancy Number: KBL-0431
No. Of Jobs: 1
City: Kabul
Organization: JACK
Years of Experience: Five years relevant working experience
Contract Duration:
Gender: Male/Female
Education: MBA/BBA
Close date: 2021-12-12

About JACK:

The perception for the formation of the non-governmental organizations in Afghanistan indeed, was a most welcome move, especially under conditions that Afghanistan was engulfed with the most severe war and the country was experiencing a difficult era due to internal instability. To render possible assistance to those in need inside the country and to mitigate the sufferings of the displaced Afghans in the neighboring countries, some Afghan NGOs were established and with the direct support of the donor agencies they have done a good job in assisting the needy ones since their inception. Just for Afghan Capacity and Knowledge (JACK) is an independent, non-governmental, non-profit, non-political and non-sectarian organization (Afghan National NGO), created at the initiative of a group of Afghan Professionals in 2001. Since its establishment it has been involved in the implementation of different projects in different provinces and areas all over the country, serving the most entitled populations. JACK, since its establishment, has been operating in full coordination and collaboration with the communities, government institutions, NGOs and other stakeholders in order to offer services to the people in the most qualitative level. JACK strives to save lives, to promote human dignity and to expose and confront oppression. JACK provides assistance to refugees, victims of disaster, disabled people, marginalized group of women, children and men, and others who suffer and are in need of relief assistance regardless of race, nationality, religion, political affiliations, region and language.

Job Descriptions:

Programme Support

  • Work closely with the PMT (Program/Finance/Admin/HR) to develop and implement project plans as per the time schedule
  • Provide input on logistics matters to the PMT for draft proposal and report writing.
  • Ensure donor compliance and produce regular, timely and accurate reports as required by JACK policy and donor regulations.
  •  Identify areas of improvement in the organization of logistics, and work with the Managment to realize them.

Technical

  • Responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: Information Technology, Communications. Mechanics, Energy a Electricity, Cold Chain.
  • Act as technical lead, and manager of specific Healthcare, Waste management or construction activities as required by the programme.

Procurement, Contract and Supply Chain

  • Develop, in collaboration with the Management and Project Coordinators a coherent procurement strategy that takes into consideration JACK's Procurement and Pharmaceutical Quality Assurance Policies, donor requirements, project duration and needs, lead time and delivery constraints
  • Maintain a high quality, country-wide procurement system, which is accountable, transparent and compliant with JACK's Procurement and Pharmaceutical Quality Assurance Policies and donor requirements.
  • Ensure that the filing system to record all procurements is rigorously maintained.
  • Ensure the maintenance of a supplier database and develop robust local supplier relationships.
  • Ensure effective and efficient links with JACK Operation Director for all logistical matters.

Warehouse Management

  • Ensure that procured stocks are received, registered, and dispatched in an efficient and accountable manner.
  • Ensure that the filing system to record and archive all stack movements is rigorously maintained_
  • Ensure, in collaboration with the medical teams. JACK's Drug Management Guidelines are adhered to country-wide.
  • Maintain control and accountability of all stock, monitoring storage, request and issuance in accordance with JACK's Warehouse Management Guidelines.
  • Conduct physical stock checks quarterly and investigate discrepancies.

Asset Management

  • Responsible for all asset and inventory management according to JACK's Asset and Inventory Management Policy including regular updating and verification
  • Ensure physical verification of assets and inventories for Kunduz and all Heal Facilities (HF) is done once in six (06) months
  • Disposal of unused materials and expired medicines following JACK and governments rules and regulations

Fleet Management

  • Ensure fleet requirements for the programme are met.
  • Ensure safe operation of the fleet through driver selection and training, quality maintenance to include routine checks and regular service and establishing 1 enforcing local fleet operating procedures.
  • Ensure appropriate use of the vehicle by all staff (e.g. use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system)
  • Report monthly on fleet management according to JACK's Logistics Reporting policy.
  • Ensure appropriate provision of servicing facilities and management of spare parts.

Coordination’s:

  1. Active coordination with HR/Admin, security and finance department, Program
  2. Monthly reporting to Operation Director and Deputy General Director

Job Requirements:

  • Efficiency, result-oriented and excellent management capabilities;
  • Five years relevant working experience with government or national/international organization.
  • Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Excellent capacity development and teamwork skills; cross-cultural and gender sensitivity;
  • Ability to travel throughout country;
  • Respect confidentiality of organization;
  • Ability to use information technology effectively.

Submission Guidelines:

While sending your CV & Cover letter, please mention the vacancy number and position in the subject line, application received after the closing date and without subject line will not be given consideration.

Only short listed candidates whose application responds to the above criteria will be contacted for interview.

Submission Email:

This job has been expired!

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