The HR Assistant will support the HR Unit to ensure that recruitment policies and procedures are followed with no interference, corruption or nepotism. She/He will assist the unit lead to ensure that correct documents are filed for each member of staff.
The He/She is to assist in all human resources operations including HR assessments and support in emergency recruitments, as well human resources personnel filing and CB staff management and other activities as per need. One of the key areas of responsibility is to support paperless HR project in field offices.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABILITY:
• Ensure that the recruitment cycle is followed properly with zero interference and correct documentation for roles assigned
• Work with human resources team to ensure all recruitment related documents are properly documented, personnel files created and necessary reports prepared.
• Organise test processes and/or facilitates them as necessary.
• Ensure that correct documents are shared with the Country Office for review and senior-level approvals after review by supervisor.
• Ensure that all external vacancies are advertised on ACBAR.
• Support the HR unit to update recruitment trackers at the provincial level.
General HR support:
• Support the organisation of group inductions for new joiners on mandatory topics including the Code of Conduct, Child Safeguarding and Fraud Awareness.
• Where required, present inductions on HR-related topics during staff inductions.
• Ensure that all staff are highly aware of internal policies and acceptable behaviours in the workplace.
• Ensure that all personnel files have a completed document checklist with up-to-date documentation including contract, cover letter, CV, diploma, application form and all related documents.
• Work with HR team to support paperless HR and digital filing project
• Ensure that all personnel files are securely stored, well-organised and placed in a locked container.
• Update leave balance trackers for all staff.
• Provide quality HR services to staff in the provinces.
• Ensure that female staff meetings are given the space and respect to take place.
• Promote the inclusion, empowerment and promotion of female staff as equal colleagues within the workplace.
• Closed follow up of Community base staff time sheet and keeping the database and his/her leave record properly.
• Any other tasks assigned by supervisor.
BEHAVIOURS (Values in Practice)
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.
• develops and encourages new and innovative solutions
• willing to take disciplined risks.
• honest, encourages openness and transparency; demonstrates highest levels of integrity.