23 days ago

Logistics Assistant- Procurement (Only Afghan Female Nationals)

Norwegian Refugee Council
(Job has been expired)

Position Title: Logistics Assistant- Procurement (Only Afghan Female Nationals)

2022-11-26        Herat       Full Time        40

Job Location: Herat
Nationality: Afghan
Category: Supply Chain
Employment Type: Full Time
Salary: Based on NRC Salary Scale
Vacancy Number: VA-2022-0447
No. Of Jobs: 1
City: Herat
Organization: Norwegian Refugee Council
Years of Experience: 2-Years
Contract Duration: One Year
Gender: Female
Education: Bachelor's degree in supply chain, logistics, economic or any other related education degree
Close date: 2022-11-26

About Norwegian Refugee Council:

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Job Descriptions:

Purpose of the Job:

The logistic assistant- procurement is to assist and ensure effective and timely day-to-day implementation and management of the procurement related functions and process and as well other procurement related issues at Herat Area Office. The procurement assistant will process procurement files and report procurement activities in a transparent and accountable way, ensuring that goods, works and services are delivered efficiently, in-line with NRC processes and procedures and in accordance with the principles off best values for money.

For more information about this position, please click on Job Description and NRC Grade Structure.

Generic responsibilities:

  1. Ensure adherence with NRC and donor policies, tools, handbooks and guidelines
  2. Implement delegated CC project portfolio according to plan of action
  3. Prepare and develop status reports as required by management
  4. Ensure proper filing of documents
  5. Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work
  6. Promote and share ideas for technical improvement
  7. Assist with the implementation of the support function portfolio according to plan of action
  8. Promote and share ideas for improvement of the support function
  9. Development of holistic and needs based programmes, including cash-based interventions and marked based programmes

Specific responsibilities:

  • Process procurement files for Herat level purchases, ensuring clear and detailed supporting documents are prepared and authorized in-line with NRC procurement processes
  • Work with purchase requesters to ensure that selection criteria is agreed at the start of the procurement process and that clear selection criteria are included in all Requests for Quotations.
  • Ensure that a transparent method for supplier selection is used and documented for all purchases
  • Track current procurements and update them bi-weekly as per the Procurement Tracker Sheet (PTS) and forward the PTS to the line manager
  • Assist the Logistics Officer/Procurement in running the Procurement Unit in Herat Area Office and provide support to other colleagues during periods of absence.
  • Conduct market surveys and assessment and maintain a clean database system
  • Provide anti-corruption, transparency and cost-efficiency focus in all procurement processes
  • Register and/or prepare requisitions, quotations and purchase orders and update status reports
  • Prepare periodic procurement status reports and share appropriately
  • Liaise with warehouse assistant on the planned delivery of materials meant for warehousing and obtain necessary documentation to facilitate payments to vendors
  • Prepare RFQ, bid analysis and bid committee meeting minutes, liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment,
  • Ensure logistics compliance in procurement matters and timely processing of payments to vendors
  • Any other related duties as assigned by his/her line manager
  • Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies and their implementation across and within NRC’s core competencies
  • Provide an enabling environment for the implementation of cash-based interventions, including multi-purpose cash assistance, emergency cash responses.

Job Requirements:

Generic professional competencies:

  • 2 years’ experience in a similar role/position in an INGO or humanitarian agency.
  • Previous experience of working in a complex and volatile Logistic context.
  • Good in English, both written and verbal
  • Active problem solving with a focus on collegial working and supportive staff to own solutions.
    Cultural sensitivity and ability to work with a diverse team.
  • Personal commitment and drive for timely and high-quality results
  • Proactive, able to multi-task and flexible to changing priorities.
  • Knowledge of cash-based interventions and market-based programmes is an asset

Context/ Specific skills, knowledge and experience:

  • Having knowledge of asset management and reporting
  • Good computer skills - MS Office & database.
  • Good control and supervisory skills
  • Good communication skills
  • Comfortable and willing to work in a dynamic security context.
  • Experience designing and implementing Logistical best practice.
  • Demonstrated experience of capacity building of staff through coaching, training and mentoring.
  • Dynamic and motivated with a positive and collegial attitude to joint problem solving.
  • Able to work under pressure, to tight deadlines, and with competing priorities

Submission Guidelines:

How to Apply:

Interested qualified candidates can apply by clicking on the link below:

Click here to ‘Use Online Application Form’

Note: All applicants are supposed to create and properly fill online CV profile in the Oracle site, example (personal, education, experience background etc..) and only attaching CV will not be enough.

Only those who closely meet the job requirement will be informed.

Submission Email:

This job has been expired!

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