World Vision International (WVI) began emergency relief operations in Afghanistan in 2001 by addressing the urgent needs of children and families affected by natural disasters and decades of conflict. More than a decade later, World Vision Afghanistan’s (WVA) programs have expanded to development sectors such as health, nutrition, WASH, child protection, and education, empowering women to engage in civil and social change through interfaith partnership.

WVA targets the most vulnerable in its interventions; including children, women, Internally Displace Persons (IDPs), and returnee refugees, as well as the most impoverished and marginalized families. These priorities have been chosen to contribute to our Goal of: “Improved survival and well-being of Afghan girls and boys, building the foundations for a better future for Afghan children and their communities.” 

Our work is well established in Herat, Badghis, Ghor, and Faryab provinces in the western region of Afghanistan. We work closely with all levels of society including children, parents, teachers, village councils, religious leaders, ministries, provincial departments, and other national and international agencies.

Job Purpose

Warehouse Assist ensures proper and safe custody (storage) of all food, non-food commodities and GIKs entrusted to the care of WV by donors or SOs. The Warehouse assistant is responsible for documentation of commodity transactions in the warehouse, including receipt, storage, and delivery and reporting of all commodities

Major Responsibilities

55% Commodity Management

1. To ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.
2. To receipt of commodities in the warehouse: Make sure you know in advance about the types and amount of commodities to expect in the warehouse.
3. Scrutinize all waybills to ensure that the commodities are of correct quantities and quality as manifested on the waybill.
4. Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately.
5. Supervise off-loading of the commodities make sure it is properly undertaken. Commodities must carefully be inspected and counted during off-loading before accepting in the warehouse.
6. Immediately reconstitute torn / loose / slack / leaking / damaged bags, tins or cartons to prevent any further loss. Document such activity.

Storage of commodities must be done properly. Commodities must be stacked in an organized manner by commodity type and by shipment number to facilitate proper physical count

Be alert to observe any signs of weevils and other grain pests that damage the commodities during storage. Commodities must in good condition. Check for infestation and take immediate action by informing warehouse supervisor

• Unfit commodities must be stacked separately away from the sound stocks.

30% Commodity Accounting

• Accurately fill and update all the warehouse records including Ledger books, stack cards and stock control sheets. Quantities recorded on these documents MUST correspond to the daily physical stock in the warehouse.
• Keep daily records of warehouse movement (commodities received and dispatched including the destinations).
• Commodities shall NEVER leave the warehouse without prior approval of the Commodity Manager or his/her designee.
• Loading of Commodities shall ONLY take place after receiving a LOADING AUTHORIZATION from the Commodity Manager or his/her designee.
• A waybill or a delivery note MUST accompany commodities leaving the warehouse.

• Unexplained warehouse losses is the responsibility of the warehouse supervisor and his/her assistant. Value of the loss can be deducted from their salaries.

15% Reporting

• Assist the warehouse supervisor/CFGU with reporting and ensure reports are ready to the head office by the 1st day of the following month latest.
• Prepare monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports and Physical Inventory Reports at the end of every month. These MUST be submitted to the head office by the 1^st day of the following month latest.

• Perform any other duty that may be assigned from time to time.

Knowledge/Qualificaiton for This Role

Required Professional Experience

Candidates must also have at least 2 years of experience in a related field preferably in with an NGO working in commodity programming and logistics. They should also be willing to live and work in any part of the country.

Required Education, training, license, registration, and certification

A minimum of high school level education with some basic training in storekeeping and proven relevant experience.

Preferred Knowledge and Qualifications

• This position requires a mature candidate, a self-starter, with dedication and ability to work with less or no supervision.
•  Must demonstrate willingness to learn and work with others as a team.

Travel and/or Work Environment Requirement

Able to travel to the districts and provinces.

Language Requirements

Able to speak in local languages.

The application closing date is 23 May 2024. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to WV online application system by copying and pasting the following link into their web browser

Submission Email:

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Warehouse-Assistant_JR32165-1