5 months ago

Executive Assistant

AKHS-A (Aga Khan Health Service-Afghanistan)
798

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Position Title: Executive Assistant

2024-05-26        Kabul       Full Time        798

Job Location: Kabul
Nationality: National
Category: Health Care
Employment Type: Full Time
Salary: As per organization salary scale
Vacancy Number: EA NPO/12 May 24
No. Of Jobs: 1
City: Kabul (National Program Office)
Organization: AKHS-A (Aga Khan Health Service-Afghanistan)
Years of Experience: Two years’ experience as Executive Assistant, Liaison Assistant with reputable organization
Contract Duration: Project base
Gender: Male/Female
Education: Bachelor’s of Arts , or Literature in English Subject, Master Degree is preferable
Close date: 2024-05-26

About AKHS-A (Aga Khan Health Service-Afghanistan):

Aga Khan Health Services (AKHS) is one of the most comprehensive private, not‐for‐profit health care systems in the developing world with community health programs in large geographical areas in Central and South Asia, as well as in East Africa.

The Aga Khan Health Services, Afghanistan (AKHS, A) was established in 2003 as part of the Aga Khan Development Network (AKDN). AKHS, A provides health care services mainly on behalf of the government including the Ministry of Public Health’s of Afghanistan’s Basic Package of Health Services (BPHS) and Essential Package of Hospital Services (EPHS). AKHS, A is unique both in scale and scope, delivering critical health services along the continuum of care, from Community Health Workers (CHWs) to ISO certified hospital facilities.

Since 2003 AKHS, A is implementing Healthcare services in Bamyan, Baghlan and Badakhshan provinces. The agency’s scope of work includes the provision of primary and secondary Healthcare, Preventive and curative medical care, Nursing and Midwifery education, Human Resources Development and Hospital Management. The current working modality and role of AKHS, A in Bamyan and Badakhshan provinces as BPHS and EPHS implementer. AKHS, A provides technical support as well as capacity building of health personnel, immunization services, nutrition trainings and the training of Community Health Nurses and Community Health Midwifery.

AKHS, A tapped into internal and other donor fundings to continue supplementary and complementary supports to the national health system. Moreover, AKHS, A scale up AKDN innovations, including, expansions of e-Health services, e-learning initiatives, and cross border arrangements. To promote healthy environment, AKHS, A is implementing net zero and greenhouse gas emission.

Job Descriptions:

· Act as the point of contact among executives, employees, clients and other external partners, the SMT to

follow-up action points and other programmatic issues

· Manage information flow in a timely and accurate manner

· Manage executives’ calendars and set up meetings

· Tracking SMTs’ mission reports and highlighting core findings for SMT meeting Prepare weekly, monthly or

quarterly reports

· Format information for internal and external communication – memos, emails, presentations, reports

· Take minutes during meetings/workshop (SMT, Quarterly, Semiannually, and Annually Programmatic

Review)

· Screen and direct phone calls and distribute correspondence

· Organize and maintain the office filing system

· Fixing appointment for CEO with follow-up of these appointments

· Travel and event management arrangement.

· Reviewing the documents need to be signed.

· Take accurate and comprehensive notes at meetings.

· Reporting to senior management and performing administrative duties

· Preparing facilities for scheduled events and arranging refreshments, if required.

· Ordering office supplies and replacements, as well as managing mail and courier services.

· Any other assignment given by the CEO

Job Requirements:

Education: Bachelor’s of Arts , or Literature in English Subject, Master Degree is preferable.

Work Experience: Two years’ experience as Executive Assistant, Liaison Assistant with reputable organization

Skills: Excellent MS Office knowledge, Outstanding organizational and time management skills,

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines), Excellent verbal and written communications skills, Discretion and confidentiality Languages: Fluency in English and Local Language(s) General: Ability to relate to and motivate staff effectively. Creativity and preferred knowledge of health system management

Submission Guidelines:

Qualified applicants who are exactly suitable with the above criteria are requested to send their applications + CVs through this link:(https://forms.gle/As9kE6ynjH23FGwT7 ).

Note: Applications are reviewed on active bases and after receiving sufficient eligible applications we may process the position before closing date. 

Aga Khan Health Service, Afghanistan strives to promote diversity as well as provide an equal employment opportunity to each candidate, regardless of age, color, disability, ethnicity, gender, language, marital status, origin, political affiliation, religion, sex, or social statuses.

Aga khan Health Service- Afghanistan is an equal opportunities employer. Female are encouraged to apply.

AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net-zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to app.

(AKHS, A enforces a zero-tolerance stance towards behaviors inconsistent with the goals of AKDN and AKHS, A, encompassing sexual exploitation and abuse, sexual harassment, authority abuse, and discrimination. The organization is committed to stringent child safeguarding principles. Successful candidates are required to align with these standards, undergoing thorough reference and background assessments, which involve validating academic credentials and employment history. Additional information may be requested for a comprehensive background check.)

“AKHS, A is an equal employment opportunity organization, and with the mandate of transparent, open, and fair recruitment process. Any follow up during the recruitment process by the applicant/candidate can disqualify the querier”.  

 

Submission Email:

https://forms.gle/As9kE6ynjH23FGwT7

Apply


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