Aga Khan Health Services (AKHS) is one of the most comprehensive private, not‐for‐profit health care systems in the developing world with community health programs in large geographical areas in Central and South Asia, as well as in East Africa.

The Aga Khan Health Services, Afghanistan (AKHS, A) was established in 2003 as part of the Aga Khan Development Network (AKDN). AKHS, A provides health care services mainly on behalf of the government including the Ministry of Public Health’s of Afghanistan’s Basic Package of Health Services (BPHS) and Essential Package of Hospital Services (EPHS). AKHS, A is unique both in scale and scope, delivering critical health services along the continuum of care, from Community Health Workers (CHWs) to ISO certified hospital facilities.

Since 2003 AKHS, A is implementing Healthcare services in Bamyan, Baghlan and Badakhshan provinces. The agency’s scope of work includes the provision of primary and secondary Healthcare, Preventive and curative medical care, Nursing and Midwifery education, Human Resources Development and Hospital Management. The current working modality and role of AKHS, A in Bamyan and Badakhshan provinces as BPHS and EPHS implementer. AKHS, A provides technical support as well as capacity building of health personnel, immunization services, nutrition trainings and the training of Community Health Nurses and Community Health Midwifery.

AKHS, A tapped into internal and other donor fundings to continue supplementary and complementary supports to the national health system. Moreover, AKHS, A scale up AKDN innovations, including, expansions of e-Health services, e-learning initiatives, and cross border arrangements. To promote healthy environment, AKHS, A is implementing net zero and greenhouse gas emission.

MAIN RESPONSIBILITIES AND TASKS

• Prepare and update staff list on monthly basis and complete the process for filing.
• Complete leave forms of staff want to avail leave on time and do not compromise neglecting HR system anyhow.
• Making sure that staff availing leave reports back on time and updating the list in case of any essential changes.
• Checking of staff attendance system and comparing their rosters on daily basis.
• Record the leave paper to the attendance database after approved and completion.
• Extract monthly attendance report from attendance database and after completion of official process, file in its proper file.
• Maintain HR records, including staff list, staff personal files, ID card file, TIN forms, TIN Numbers etc…
• Assist HR officer for providing support to the office in all HR matters.
• Update the employee database monthly.
• Ensure that all departments submit their Roster, Night duty, and Overtime forms to HR department and file it on monthly basis.
• Provide assistance in recruitment process as per the guidelines and work closely with HR team to facilitate filling the vacant positions.
• Posting job advert for expatriates on AKDN website and national HR Networks/forum for advertising local vacancies.
• Screening of CVs and short listing of potential candidates and maintaining the recruitment tracking sheet up to date.
• Arranging interviews for the vacant position(s).
• Assist with background reference check process i.e., prior employment references, transcripts etc. in line with the approved HR policies and procedures.
• Track the daily attendance of the staff and report to HR Manager.
• Maintain the leave tracking sheet of staff. 
• Maintain the employee information in HRIS and MoPH employee database.
• Deal with auditors in the recruitment area of HR.

 On boarding and Orientation

• Assist in conducting orientation program for newly hired staff.

Performance management system

• Participate in performance appraisal exercise for the all staff.
• Provide assistance in conducting Annual Performance Appraisal process.
• Provide support in the process of separation /termination per the policy & guidelines and make sure all formalities and related documents are complete before exit of outgoing staff.
•  HRIS/Database, reporting, HR documentation and personal file management
• Establish and maintain HR database on regular basis in close liaison with regional HR members.
• Facilitate issuance and updating of AKDN ID card for all Bamyan regional staff.
• Responsible for Organizing, Printing, Distributing and Coordinating the AKDN and MOPH-ID cards for AKHS, A staff.
• Maintain, and update all Personnel files as per the updated HR procedures.
• Prepare monthly/weekly HR headcount and hiring status.
• Assist in Preparing HR reports as required by AKHS, A management, MOPH and AKDN Head Office.
• Government and Expat employees’ contracts management
• Provide support in preparing Contracts of Employment for all HFs Staff and keep track of renewal and end of contract.
• Report the newly hired and separated staff to the payroll section with required data.
• Keep track of staff probationary completion dates and bring the issue to the attention of the supervisors to appraise their staff performance during their probationary periods.
• MAIN ACCOUNTABILITIES

Any other duties may be required by line supervisor.  

Education:  Bachelor’s Degree from a reputable university in Human Resources, Business    Administration, Economic or any other related filed.      

Experience: Minimum two years of relevant experience in Human Resources with reputable organization.

Skills:

Technical Skills:

• Fluency in English and Local Language(s)
• A good Computer skill, Ms Office Programs, Access is preferable.

Other Skills:

• Effective organizational skills
• Ability to form working relationships with people at all levels.
• Teamwork skills
• Interpersonal skills
• Meticulous attention to detail
• Numerical skills
• IT skills
• Familiarity with HRIS.

Personal Characteristics:

Tactful, well disciplined, punctual, smart worker              

Qualified applicants who are exactly suitable with the above criteria are requested to send their applications + CVs through this link: (https://forms.gle/3QqLiZmrCbCTSYan7 ).

Note: Applications are reviewed on active bases and after receiving sufficient eligible applications we may process the position before closing date. 

Aga Khan Health Service, Afghanistan strives to promote diversity as well as provide an equal employment opportunity to each candidate, regardless of age, color, disability, ethnicity, gender, language, marital status, origin, political affiliation, religion, sex, or social statuses.

Aga khan Health Service- Afghanistan is an equal opportunities employer. Female are encouraged to apply.

AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net-zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to app.

(AKHS, A enforces a zero-tolerance stance towards behaviors inconsistent with the goals of AKDN and AKHS, A, encompassing sexual exploitation and abuse, sexual harassment, authority abuse, and discrimination. The organization is committed to stringent child safeguarding principles. Successful candidates are required to align with these standards, undergoing thorough reference and background assessments, which involve validating academic credentials and employment history. Additional information may be requested for a comprehensive background check.)

“AKHS, A is an equal employment opportunity organization, and with the mandate of transparent, open, and fair recruitment process. Any follow up during the recruitment process by the applicant/candidate can disqualify the querier”.